Job summary
- Main area
- Administrative services
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 188-THQ2110724
- Employer
- University Hospital Southampton NHS Foundation Trust
- Employer type
- NHS
- Site
- Southampton General Hospital
- Town
- Southampton
- Salary
- £22,816.00 - £24,336.00pa or pa pro rata
- Closing
- 05/08/2024 23:59
- Interview date
- 20/08/2024
Employer heading
R&D Finance Assistant
Band 3
Job overview
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
Main duties of the job
Southampton University Hospital NHS Foundation Trust
An exciting opportunity has arisen for a confident and professional individual to join the finance team on a permanent contract for 37.5 hours per week which supports Research and Development at UHS.
The team provides management accountancy services for a budget in excess of £40m, involving a large number of Grants, and commercial and non-commercially funded clinical studies. A key part of the role will be the accurate and timely processing of invoices, raising purchase orders and maintaining databases. This is a busy role, where you will be expected to have excellent communication skills, have hands-on approach, and the ability to work under pressure and to tight deadlines whilst maintaining attention to detail.
Working for our organisation
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.
Specific to this role is the suitability for agile working which is a mixture of on-site and remote working Please talk to us at the interview about the flexibility you need, and we will explore what’s possible for the role and service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Detailed job description and main responsibilities
YOUR RESPONSIBILITIES
You will be joining our Research and Development Finance team, we currently have a team of 5 finance Assistants and 5 Management Accountants.
The Research and Development department manages around 2,000 research projects with an annual income of around £40m. The role involves working relationships with other members of the R&D Finance team; The Trust's finance Directorate, study managers, administrators, researchers
and other research staff.
WHAT YOU WILL DO
• Assist the team in the production of regular monthly management reports to inform managers of Key Performance Indicators and other monitoring.
• Investigate financial queries as requested by budget managers or the R&D finance team. This includes issues about payment of invoices, payroll queries and coding issues.
• Liaise with budget and grant holders.
• To raise purchase orders to suppliers.
• Assist budget managers and Finance staff by raising invoices within the Oracle financial system
• Maintain the invoice register, commercial database and other information systems; updating records to identify income retrieval.
• Assist the finance team where necessary with ad hoc costing and analysis, which may include designing spreadsheets for own use
and team members.
• Plan and organise your own work to meet weekly, monthly, quarterly and annual financial timetables.
• Cover for team members when appropriate and when necessary.
• Undertake any other duties appropriate to grade as requested
WHAT WE’RE LOOKING FOR
• Experience working in a finance office environment.
• General ledger, Excel and database experience.
• The key aptitude and skills are the ability to work tight deadlines.
• You must be numerate, analytical and have attention to detail; accurate and timely data input and have the ability to cope with a variety of tasks.
• The personal qualities are the ability to cope with pressure; you must be organised and methodical.
• You must have integrity and be able to follow procedures and guidelines
Person specification
Qualifications
Essential criteria
- 2 A levels/NVQ Level 3/AAT
- Intermediate or equivalent knowledge and experience
Knowledge and experience
Essential criteria
- Working in a Finance Office environment.
- General ledger, Excel database experience
Desirable criteria
- Working as part of a team.
Values and behaviours
Essential criteria
- Patients First
- Always Improving
- Working Together
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Alan Geal
- Job title
- Senior Management Accountant
- Email address
- [email protected]
- Telephone number
- 07540253206
- Additional information
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