Job summary
- Main area
- Administrative & Clerical
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 188-AC121124
- Employer
- University Hospital Southampton NHS Foundation Trust
- Employer type
- NHS
- Site
- Southampton General Hospital
- Town
- Southampton
- Salary
- £24,071 - £25,674 per annum (pro rata)
- Closing
- 03/12/2024 23:59
- Interview date
- 12/12/2024
Employer heading
Business Administrator
Band 3
Job overview
Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
Main duties of the job
We have an exciting opportunity for a Business Administrator to join our dynamic and friendly team in Trauma & Orthopaedics at University Hospital Southampton NHS Foundation Trust (UHS).
Working as part of a dedicated, diverse and friendly team you will have the training and opportunities for development as we continue our journey of improving together.
We are looking for enthusiastic individuals with great attention to detail to support the Medical Staffing Coordinator
with medical rotas. The role will also include other aspects of data entry and reporting across other hospital systems.
Working for our organisation
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.
Due to the nature of this role and service, this role is on-site and the hours are as advertised. Please talk to us at interview about the flexibility you need, and we will explore what’s possible for the role and service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Detailed job description and main responsibilities
We are looking for enthusiastic individuals with great attention to detail, you will have excellent communication skills both written and verbal. You will be able to work independently and as part of a team and have good organisation skills.
You will be able to communicate effectively with Senior Managers, Consultants and other Medical Staff.
Some of the main duties of this role include:
- To maintain a medical staffing rota with a minimum of 6 weeks in advance.
- To ensure the correct allocation of Consultants/Doctors annual leave.
- Data input onto hospital systems and reporting.
- Update rotas and Healthroster accordingly.
Person specification
Qualifications, Knowledge & Experience
Essential criteria
- Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard
- NVQ Level 3 in Business Admin or equivalent level of experience
- RSA 2 word processing/typing or equivalent experience
- Proficient in all aspects of Microsoft Office
- Experience as a Receptionist or Admin Assistant linked to a clinical service or customer focused environment
- Knowledge of medical terminology
- Administrative and organisational experience
Desirable criteria
- Courses / further study attended to demonstrate evidence of personal development
- Diploma level qualification or equivalent experience
- European Computer Driving Licence (ECDL)
- RSA 3
- Proficient in the use of all hospital computerised patient systems
Values & Behaviours
Essential criteria
- Patients First
- Always Improving
- Working Together
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Sophie Middleton
- Job title
- Medical Staffing Coordinator
- Email address
- [email protected]
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