Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (N/A)
- Job ref
- 188-UEL021124
- Employer
- UHS Estates Ltd ( UEL )
- Employer type
- NHS
- Site
- UEL Theatre Logistics
- Town
- Southampton
- Salary
- £24071 to £25674 per annum
- Closing
- 27/11/2024 23:59
Employer heading
Materials Management Assistant
Band 3
Job overview
UHS Estates Limited (UEL) is delighted to offer a fantastic opportunity to work with us.
Please see below for a detailed job description of the role
Please note UEL does not hold a Home Office Workers Licence and therefore unable to offer sponsorship.
Main duties of the job
UHS Estates Limited are looking to recruit a Materials Management Assistant to join our growing service.
The Materials Management team currently consists of 19 Materials Management Assistants, each provide a Materials Management service to selected areas within the UEL managed service areas.
This role will be key in ensuring the right consumables are the right place, at the right time, to ensure that the clinical services are able to treat patients efficiently and effectively, with support from a dedicated management team within UEL.
The service supports the operating theatres, operating labs and a number of other areas of a 24/7 acute teaching Hospital (University Hospital Southampton). Providing major trauma and countless tertiary services across the South of England. Ensuring that the correct theatre is available, with the correct equipment, the correct consumables and surgical instrumentation, at the correct time.
Working for our organisation
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
UHS Estates Limited (UEL) is a wholly owned subsidiary of University Hospital Southampton NHS Foundation Trust (UHS). The company is responsible for the design and construction of new buildings, and the ongoing provision of services, including estates maintenance, soft facilities management and the management of equipment, consumables and materials, in support of one of the largest acute teaching Trusts in England.
UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
Detailed job description and main responsibilities
The postholder will be part of a team responsible for ensuring that goods and materials are well-managed, well-maintained and in the right
place at the right time. We’re looking for a small team who work well together, with good communication skills, both within the team and with
clinical users (UEL customers).
The successful candidates will need a keen eye for detail, as well as some experience in utilising complex IT and data platforms that are used in
the hospital acute care sector.
The team will liaise with third-party suppliers and Wessex NHS Procurement Limited to ensure that products are available. They will assist and
guide team members, helping with product familiarisation and stores organisation, ultimately contributing to theatres efficiency and excellent
patient care and experience. Alongside this, the team
We are looking for a conscientious, hard-working, team player to join our team at UEL Theatres. Good IT skills and good communication skills will
be essential, as well as the ability to organise your workload in a logical way.
You will need to be reliable, be able to work under pressure and be able to motivate yourself and others.
The ability to prioritise tasks and escalate where there are risks to services is also an important quality
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities’ section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
Person specification
Physical requirements of the post
Essential criteria
- Requirement to lift and handle boxes of varying shapes, sizes and weights (up to 20kgs) during the process of stock reads and put – away.
- Requiremnet to manoeuvre cages of goods (up to 180kgs) safely through busy corridors from Stores area to ward or department.
Qualifications / training required
Essential criteria
- Understanding Materials Management principles and process including stock control, ordering, invoicing and customer care skills, acquired through NVQ level 3 or foundation stage of CIPS or equivalent experience in a Materials Management role.
- Basic level experience of Windows applications Word and Excel.
- Good Standard of Education including Mathematics and English
Previous or relevant experience necessary
Essential criteria
- Have experience in previous job roles which required good organisational skills and prioritisation of workload.
Desirable criteria
- Medical consumables product knowledge.
- Knowledge of NHS Purchase Order and Materials Management systems.
- Experience in working with NHS Procurement / Materials Management / Distribution.
- Supply chain knowledge
- Knowledge of Health and Safety in the Workplace.
- Previous hospital or health service experience.
Aptitudes and skills required
Essential criteria
- Computer literate with good accurate keyboard skills, Windows based applications, Word, Excel and inventory software systems
Special requirements of the post
Essential criteria
- Occasional requirement to work in closed environment.
Values and behaviours
Essential criteria
- Agile
- Support
- Trusted
- Engaged
- Responsive
Documents to download
Further details / informal visits contact
- Name
- Scott Phillips
- Job title
- UEL Deputy Materials & Logistics Manager
- Email address
- [email protected]
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