Job summary
- Main area
- Materials Management
- Grade
- GMS B1
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 318-24-GMS12842-B
- Employer
- Gloucestershire Managed Services
- Employer type
- Private Sector
- Site
- Gloucestershire Royal Hospital
- Town
- Gloucester
- Salary
- £24,462 - £27,409 per annum
- Salary period
- Yearly
- Closing
- 13/01/2025 23:59
Employer heading
Materials Management Officer, GMS Band B1
GMS B1
GMS provides the estates, facilities, sterile services and materials management services for the Trust. We provide services such as clinical equipment management, provision of facilities services such as catering, domestics, portering and linen, manage the construction and development of new and existing healthcare buildings and manage the building, engineering and grounds services.
GMS aims to provide a best value customer service which ensures a safe, compliant and sustainable environment, and that supports our customers to be efficient and effective in patient care.
Job overview
To work within a small team responsible for providing a quality logistics service to our front-line staff treating and caring for patients.
Managing stocks of consumable products using bar coded data capture and ensures that clinical staff always have access to the correct product when they need it.
Raises requisitions / orders on behalf of users and liaises with supply chain partners / suppliers.
Distributes, unpacks and checks deliveries and provides information to users
Please note this job will attract GMS Terms and Conditions of Service (TCS).
Please see attached TCS for reference
Main duties of the job
We are looking for a candidate that has good communication skills. Is able to work in a challenging environment. To have investigator skills to maintain good record keeping of goods delivered. To resolve issue within department
This post has a significant amount of personal contact with staff from all departments and services.
To scan NHSSC good on to the PDA. To dock and send to NHSSC with in the time period. To receive and deliver all stock to the departments. To unpack and store safely with in the storerooms.
Working for our organisation
GMS is a forward looking and enterprising organization with a clear vision for the future of delivering high performing services with a focus on continuous improvement. Our team are responsible for developing, maintaining and operating the Materials Management to support the needs of our customers, to achieve GMS’s vision.
We provide essential resupply of stock to Gloucestershire Hospitals NHS Foundation Trust, ensuring a high quality service for the benefit of departments. Specializing in healthcare, we have a deep understanding of the sector and what is required to keep non-clinical operations running smoothly, now and in the future.
GMS vision: Together, exceptional every day.
GMS values :
1. Excellence: we are proactive, enthusiastic and put the customer first in everything we do
2. Inclusive: we work as a team and value everyone’s contribution
3. integrity: we are honest, principled and reliable
4. Listening: we are welcoming and are interested in other people’s thoughts and feelings.
Detailed job description and main responsibilities
1. Responsible for analysing, assessing and agreeing the stock levels of a complex range of consumable products for Trust wards and departments within the Gloucestershire Health Community in a timely and accurate manner, resulting in increased product lines available to the clinical staff in the storerooms with space optimization.
2. Agree/organise storage requirements with budget holder, streamlining the flow of goods, resulting in easier to locate stock for the end user.
3. All items held by wards/departments must be read at agreed intervals and accurately to ensure that stock levels are maintained within agreed parameters using an electronic Automated Capture Device, to bring stock up to agreed level, reducing stock outs for the end user.
4. Download, back in the Materials Management office, via the PC, using a web-based programme, identifying and resolving problems, e.g. discrepancies, out of stock items, product code changes etc. Enter manual requisitions raised by ward/department staff onto the system and upload to NHS Supply Chain.
5. Sourcing alternative supply routes if necessary, liaising with suppliers with regard to cost, product information and query resolution and advising orders in accordance with the Trusts’ Standing Financial Instructions.
6. When the goods arrive: replenish shelves and stock rooms and generally manage the products stocked, reporting any exceptions to NHS Supply Chain. Returning empty delivery cages, tote boxes, and packaging to the Receipt and Distribution point, to ensure the ward/department is clear of any potential Health & Safety hazards.
7. All ward/department inventories and bar code labels must be accurately maintained to reflect product or stock level changes
8. Retain filing of signed (budget holder or authorized person), ward inventories and daily delivery notes, ensuring these are up to date for easy audit accessibility, as well as maintaining system templates.
9. A good working relationship must be maintained between the Materials Management Officer and Ward/Department staff at all times, working as part of a team to ensure continual dialogue around requirements, emergencies, problems, changes etc, and offering product advice when necessary.
10. Identify high spend areas which may be suitable for stock rationalisation/standardisation in an effort to reduce costs. Implement standard operating procedures and propose changes in own work area.
11. Assists with the training of new recruits and may monitor work of less experienced staff.
12. May be required to perform additional duties within the procurement team on an ad-hoc basis, and to travel to alternative sites where workload changes require temporary cover in other locations.
Person specification
Qualifications
Essential criteria
- English at GCSE level
- Maths GCSE Level
- IT Level 2 skills
- Physically fit
Experience
Essential criteria
- Working in a fast past stores environment
- Use the PC to work on production of bar code labels, place orders and download data from PDA
- Work as part of a team, working flexibly across the wards and departments and liaising with other team members to cover customer requirements
- Priorities own workload and independently manage a range of wards and departments
- Communicate effectively with a variety of staff throughout the Trusts to advise on issues or updates in consumable availability
Knowledge/ Skills
Essential criteria
- Use the PC to work on production of bar code labels, place orders and download data from PDA
- Work as part of a team, working flexibly across the wards and departments and liaising with other team members to cover customer requirements
- Communicate effectively with a variety of staff throughout the Trusts to advise on issues or updates in consumable availability
- Prioritize own workload and independently manage a range of wards and departments
- Physically fit to manage movement of cages, boxes and cartons in a variety of locations
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Barry Conway
- Job title
- Materials Management Manager
- Email address
- [email protected]
- Telephone number
- 07813 456572
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