Job summary
- Main area
- Recruitment
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 318-24-COR-R12712
- Employer
- Gloucestershire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- GRH / Victoria Warehouse
- Town
- Gloucester
- Salary
- £25,147 - £27,596 per annum
- Salary period
- Yearly
- Closing
- 11/07/2024 23:59
Employer heading
Resourcing Advisor, Band 4
Band 4
Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust! We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.
As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.
As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.
By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.
Job overview
The Resourcing Team at Gloucestershire Hospitals NHS Foundation Trust is a fast paced, dynamic team responsible for recruiting all non-medical staff at Gloucestershire Royal Hospital and Cheltenham General Hospital to ensure wards and departments are fully staffed.
In the last year we have recruited over 2250 members of staff Trustwide and we are keen to continue developing our service to streamline our processes and provide the best experience possible for candidates and managers alike.
We are looking for enthusiastic and motivated individuals who can provide senior support within our busy Resourcing service, leading our team of Band 3s within our International and General Recruitment workstreams, whilst also working collaboratively with our Onboarding team. This is an exciting opportunity to join us as we develop and grow in line with the Trust’s vision for the future and an evolving workforce!
The role of Resourcing Advisor involves managing a variable and independent workload that can involve prioritisation of tasks and working to important deadlines and KPIs. As the main part of the role, Resourcing Advisors are essentially responsible for providing advice and additional senior support within the Resourcing service, coordination of yearly cohort planning, monitoring compliance across pre-employment checks (right to work, DBS, Medical Clearance and references) and management of more complex Recruitment processes to ensure efficiency & accuracy.
Main duties of the job
We are looking for someone with a drive to provide support and direction to the Administrators and Assistants within their workstream, confidence to challenge or escalate against policies and procedures, excellent organisation skills and a commitment to working accuracy and efficiently in a busy environment. Exemplary customer service skills along with a clear and concise communication manner both on the telephone and in writing are also essential.
An understanding of and experience working within the Recruitment life cycle is essential, while NHS specific experience or a thorough understanding of Recruitment within a Healthcare setting is preferable.
Computer literacy is essential as we use a number of IT systems such as Trac jobs & ESR to advertise jobs and process candidates, alongside frequent use of Microsoft Office and Teams.
If you feel you have the skill, desire and experience required to make a difference, we would to hear from you!
Working for our organisation
Our Resourcing Team consists of Resourcing Advisors, Administrators and Assistants within 3 workstreams; General Recruitment, International Recruitment and Onboarding, but providing service wide support under the direction of the Resourcing Team Leader and Head of Resourcing.
Our team are passionate about providing a positive first point of contact experience to recruiting managers, and new starters joining Gloucestershire Hospitals. This role will provide you with an opportunity to learn about the underlying processes involved in the end to end recruitment cycle, while at the same time developing a sound knowledge of, and building valuable relationships with, a variety of departments and stakeholders across the Trust.
Detailed job description and main responsibilities
Your day to day will likely include:
- Supporting Recruiting managers with adherence to the Trust Recruitment & Selection policy and compliance related to Equality, Diversity & Inclusion.
- Responsibility for training new colleagues and supporting on-going development of staff and service
- Coordination of the end to end recruitment process for all non medical staff, including international candidates
- Responsibility for issuing Certificates of Sponsorship (both new starters and in Trust extensions) and monitoring Right to Work compliance in the Trust, particularly in relation to Skilled Worker Visas
- Liaising with various external stakeholders including Recruitment agencies and housing providers, alongside other internal teams to facilitate efficient and successful onboarding
- Maintaining correct and up to date Recruitment legislation knowledge, particularly in relation to Right to Work & Visas, to support and act as a point of initial escalation for the Resourcing team, candidates and recruiting managers
- Working in collaboration with other Resourcing Advisors to manage yearly planning of various cohorts (particularly including international and newly registered nurses), efficient onboarding and regular data provision to further inform workforce forecasting and planning.
- Involvement with ongoing candidate onboarding and supporting with reporting on and improving Candidate Experience
- Supporting with the recruitment and onboarding of senior level and executive staff
- Supporting the Lead Nurse for Recruitment & Retention with events attendance & planning
- Monitoring Trac dashboard for issues or delays in the General Recruitment process and escalate as required
- Managing auditing and administration of procurement systems and ordering / invoicing
- Plus occasional involvement or support with regular Recruitment processes as required (see JD for further info).
Person specification
Qualifications
Essential criteria
- Education to GCSE grade C standard or equivalent administrative experience
Experience
Essential criteria
- Experience of providing excellent customer service
- Experience of leading and contributing to service improvement initiatives that work to tight timescales specific to the recruitment and selection of staff
- Experience of delivering against internal / external SLAs
- Experience of leading and supporting recruiting managers with interview best practice
Desirable criteria
- Experience of working in the NHS (fast paced, customer facing administrative environment) with specific experience aligned to Recruitment & Resourcing
Knowledge
Essential criteria
- Extensive specialist knowledge of recruitment, resourcing and selection practice including attraction, application, shortlisting and assessment method design
- Demonstrable knowledge of recruitment practices including pre-employment checks for the NHS workforce
- Understanding of Equality, Diversity and Inclusion specifically linked to Recruitment practice
- Effective IT skills, with sound knowledge of Microsoft packages and social media
- Demonstrable ability to organise/prioritise own work, including ability to work under variable pressure at times, and pre-empt and solve problems
Desirable criteria
- Experience in developing and supporting attraction campaigns using various social media platforms
- To be innovative in creating bespoke recruitment and resourcing approaches
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Amitoj Gill
- Job title
- Resourcing Operations Manager
- Email address
- [email protected]
- Telephone number
- 0300 422 5085
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