Job summary
- Main area
- Oncology
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (5 days per week)
- Job ref
- 318-24-D&S-T1842-A
- Employer
- Gloucestershire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Cheltenham General Hospital
- Town
- Cheltenham
- Salary
- £24,071 - £25,674 pa pro rata
- Salary period
- Yearly
- Closing
- 04/12/2024 23:59
Employer heading
Medical Secretary, Band 3 - Oncology
Band 3
Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust! We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.
As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.
As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.
By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.
Job overview
Medical Secretary, Band 3 (37.5 hours a week)
An exciting opportunity has arisen for an additional Full Time B3 Medical Secretary to join our extremely busy yet friendly Oncology team based at Cheltenham General Hospital. Working hours are over 5 days per week, Monday to Friday.
This important role supports the Outpatient Services in Oncology for Gloucestershire Hospitals NHS Foundation Trust.
‘previous applicants need not apply’
Main duties of the job
You will ideally have secretarial experience and be accustomed to working in a high pressured yet friendly environment.
As a member of the secretarial team, you must possess an excellent work ethic with proven organisational and communication skills.
You will be expected to take responsibility for the workload of a small team of consultants and support the wider secretarial teams as required and
under the supervision of the Supervisor Secretaries.
Working for our organisation
Our friendly and hardworking Oncology secretarial team supports a large cohort of medical staff including consultant clinical and medical
oncologists, staff grades and advanced nurse practitioners.
We welcome our new members of the team with full training and support.
Holiday entitlement of 27 days per year, pro-rata, plus 8 Bank Holidays, rising to 33 days after 10 years' service
An annual personal development review to support your career aspirations
Occupational health services and support
Automatic membership of the NHS Pension Scheme
Detailed job description and main responsibilities
- Use of voice recognition software to transcribe and proofread dictated letters
- Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patient
contacts as directed by the secretary supervisor.
- Typing detailed medical reports for legal use when necessary.
- Take and transcribe minutes as appropriate.
- Diary management, including making appointments, booking of meeting dates and venues, organising and distributing paperwork as
required by the clinical team/supervisor.
- Supporting consultant staff by assisting with the production/transcription of medical staffing paperwork, such as references etc.
- Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc
- Take ownership and responsibility for the workload of a team of Consultants, Dr’s and Nurses
See full Job description for further details
Person specification
Qualifications
Essential criteria
- Educated to GCSE grade C or above (or equivalent) in literacy and numeracy
- Typing Qualification or demonstrable experience (min 40 wpm)
Skills
Essential criteria
- Good command and understanding of English, punctuation and grammar
- Good communication and social skills
- Motivated and innovative
- Computer literate in MS Word, Excel, Powerpoint, Outlook/Diary management
- Accuracy and attention to detail
Experience
Essential criteria
- Appropriate experience in a hospital or office environment
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jennifer Wike
- Job title
- Admin Manager OHPCI
- Email address
- [email protected]
- Telephone number
- 0300 422 4029
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