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Prif leoliad
Team Secretary
Gradd
Band 4
Contract
Parhaol
Oriau
Llawnamser - 37.5 awr yr wythnos
Cyfeirnod y swydd
364-A-8048
Cyflogwr
Essex Partnership University NHS Foundation Trust
Math o gyflogwr
NHS
Gwefan
The Lakes
Tref
Colchester, Essex
Cyflog
£25,147 - £27,596 per annum
Cyfnod cyflog
Yn flynyddol
Yn cau
07/08/2024 23:59

Teitl cyflogwr

Essex Partnership University NHS Foundation Trust logo

Purposeful Admission and Flow Team Secretary

Band 4

About Us

EPUT provides community health, mental health and learning disability services to support more than 3.2 million people living across Bedfordshire, Essex and Suffolk. Also:

  • We are among the largest employers in the in the East of England region, with more than 10,000 staff working across more than 200 sites.
  • We run the COVID-19 vaccination programme across mid and south Essex and Suffolk and north east Essex.

EPUT was formed on 1 April 2017 following the merger of North Essex Partnership University NHS Foundation Trust (NEP) and South Essex Partnership University NHS Foundation Trust (SEPT). A new leadership team was established at the Trust in 2020.

Our vision and values

Our Vision

“To be the leading health and wellbeing service in the provision of mental health and community care”.

Our Purpose

“We care for people every day. What we do together, matters”.

Our Values

  • We Care
  • We Learn
  • We Empower

Our strategic objectives

  • We will deliver safe, high quality integrated care services.
  • We will enable each other to be the best that we can.
  • We will work together with our partners to make our services better.
  • We will help our communities to thrive.

Our services

  • Mental Health Services
  • Community Health Services
  • Learning Disabilities Services
  • Social Care

Find out more about the services we offer in our service directory. 

Trosolwg o'r swydd

To provide a comprehensive Secretarial service to the Associate Director Flow and Operational Transformation and the Clinical Flow Lead: Purposeful admission as well as administration support to the Integrated Flow Leadership Team.

Prif ddyletswyddau'r swydd

The Integrated Flow Team has a focus on promoting patient flow and effective discharge. The post holder will provide administration support to the Integrated Flow Leadership Team.

·       To provide a full and confidential secretarial and administrative service to the Purposeful admission and flow leadership team. The complexity of this role requires a high degree of organisational skills particularly in diary management and time management.

·       Effective diary management will require the post holder to organise meetings as required. This will require liaison with a wide number of both internal and external stakeholders.

·       To provide a first point of contact for internal and external queries, answering them where possible and otherwise signposting them to the appropriate department.

·       To attend and minute meetings as required and be responsible for the typing and presentation of reports and minutes in accordance with the required format. This may include HR meetings and hearings of a confidential nature.

·       To manage the communication to and from your responsible lines and across all Directorates ensuring that all matters are prioritised appropriately.

Gweithio i'n sefydliad

EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;

  • Season Ticket Loans
  • NHS discounts for staff
  • Excellent Training facilities and opportunities
  • Buying and Selling annual leave scheme
  • The opportunity to work bank shifts and expand knowledge and experience in other areas
  • Salary Sacrifice schemes including lease cars and Cycle to Work
  • Day One Flexible Employer

The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment

Join our Staff bank

What is Staff Bank?

Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.

All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.

If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

·       To ensure that there is an efficient electronic and manual filing and retrieval system in operation with a functioning brought forward system.

·       To take lead responsibility for organising workshops and other functions as directed. This will require communication with all attendees, booking venues, organising catering, attendance on the day and note taking and typing from the day.

·       To prepare and co-ordinate papers, presentations and agendas for meetings. Attend and minute meetings if required and transcribe minutes ensuring follow up action is taken for specific pieces of work/committees.

·       To assist with budget management by coding and checking expenditure in accordance with standing financial instructions.

·       To assist in the local induction of other members of staff within the Directorate as required.

·       To support the recruitment, induction and supervision of other administrative staff where appropriate and as required.

·       To cover within the Directorate secretarial/administrative team as required

 

This job description is not intended to be an exhaustive list of the duties and responsibilities of the post and the post holder may be requested to carry out any other duties which are appropriate to their post and banding.

The post may change over time to meet organisational requirements and the job description may be changed after consultation with the post holder at any time

Manyleb y person

Education/Qualifications

Meini prawf hanfodol
  • Good general education with Maths and English to GCSE standard or equivalent
  • NVQ level 3 Business Administration and /or equivalent experience or qualification (e.g. RSA 3).

Knowledge

Meini prawf hanfodol
  • Experience of creating records and filing systems and database management

Skills/Experience

Meini prawf hanfodol
  • Experience of working within a team environment
  • Previous experience of working in an administrative/secretarial environment
Meini prawf dymunol
  • Experience of working in the Mental Health environment
  • Previous experience of working in the NHS

Bathodynnau ardystio / achredu cyflogwyr

Apprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderImproving working livesArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Essex Family Friendly Employers

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Sarah Brazier
Teitl y swydd
Associate Director - Flow and Operational
Cyfeiriad ebost
[email protected]
Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg