Job summary
Employer heading
Admin Assistant (Diagnostic Networks)
NHS AfC: Band 3
We are one of the largest NHS organisation in England. Our scale provides exciting opportunities for development, innovation, research, education and training.
Talk to us about our range of flexible working opportunities, apprenticeships and staff benefits
Equality Diversity and Inclusion (EDI) is at the heart of all we do; and it forms part of the ESNEFT’s core activities. The Trust operates and relies on everyone treating each other with dignity and respect, to receive equitable and fair treatment in the implementation of Policies, Procedures and in its Practices, to foster positive work relationships, and finally to act with integrity as a professional within ESNEFT as well as a representative of the NHS as a whole. The EDI Agenda reflects the Trust values such as Optimistic, Appreciative and Kind. In line with the NHS Long Term Plan, People Plan, People Promise and a Model Employer intrinsic in the Equality Diversity and Inclusion Agenda, we consistently strive to improve, to take the learning into Action for a better ESNEFT.
If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.
Job overview
We are looking for an admin assistant to join our team and provide administrative support to our Diagnostic Networks team. This post is mainly based at Colchester Hospital with some potential working from home.
Over the past 2 years our portfolio has expanded from 2 to 4 diagnostic networks therefore it is an exciting time to join our team and proactively support various procurement projects. The networks are formatted as a collaboration and we are extremely passionate about how we support our trusts.
Diagnostic networks are an advocate in creating an environment to support all our staff to develop and grow, share skills and knowledge, embrace innovation, deliver excellence and value within our activities. The network specialities include: Pathology, Diagnostic Imaging, Gastrointestinal Endoscopy and Physiological Sciences.
You will provide an efficient and comprehensive administration to our networks, dealing with queries from the leadership team, clinical leads and domain leads. As well as general admin duties, the role will involve meeting administration and data collection and maintenance.
Previous applicants need not apply,
This post is until 31st March 2025. Internal applicants currently employed by ESNEFT will be offered on a secondment basis only. Please ensure you have discussed this with your line manager.
Main duties of the job
- Administrative organisation of various meetings inclusive of room bookings, collation of agenda items, completion of meeting notes/minutes and preparation of relevant documentation for review and distribution.
- Collate and present comprehensive data to support the Network. This may require the creation and maintenance of accurate manual and electronic data collection systems.
- Provide efficient and comprehensive administration support to Clinicians, Managers, Domain Leads and Project Support Officers across the four diagnostic pillars.
- You will demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative, demonstrate a consistently high standard of professionalism and be aware of the need for confidentiality and integrity.
- To implement service improvements that have been identified to develop the administrative workflow.
Working for our organisation
We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes
We are one of the largest NHS organisations in England, employing more than 12,000 staff
We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options
Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.
Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients
We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients
If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you
Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A
Detailed job description and main responsibilities
For full details of the responsibilities and duties of this role please see the attached job description.
Person specification
Experience
Essential criteria
- Proven experience in an administrative role
- Experience of organising own workload to time specified deadlines
- Working collaboratively as part of a team
- Experience in working within a pressurised and busy environment.
- Experience in minute taking.
- Experience in producing presentations.
Desirable criteria
- Involved with data collection.
- NHS Experience
- Attend meetings and support the team.
Qualifications
Essential criteria
- GCSE grade 5/c or equivalent in Maths and English
- NVQ Level 2 in administration or equivalent experience
Desirable criteria
- Evidence of continued development
Documents to download
Further details / informal visits contact
- Name
- Hannah Neale
- Job title
- Project Support Officer – Network Support
- Email address
- [email protected]
If you have problems applying, contact
- Address
-
Colchester General Hospital
- Telephone
- 07789651269
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