Job summary
- Main area
- DOME
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 22.5 hours per week
- Job ref
- 279-6347995-JUL24
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- Worthing Hospital
- Town
- Worthing
- Salary
- £25,147 - £27,596 Per annum
- Salary period
- Yearly
- Closing
- 01/08/2024 23:59
Employer heading
Speciality Coordinator - Medicine for the Elderly
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
The Care of the Elderly (DOME) team at Worthing Hospital is looking for two part time Speciality Coordinators to join their team to manage a full and comprehensive administrative service for the Consultants and medical staff.
- To act as the first point of contact, for service users.
- To monitor inpatient and outpatient commitments of the consultant and medical team and escalate when appropriate.
- Coordinate and allocate work within the admin team to ensure the effective and efficient operation of the administrative function.
Main duties of the job
We are in the midst of expanding our medical team and the services provided within it. We are seeking to recruit enthusiastic, motivated and forward thinking individuals who are keen to support the DOME team in this time of exciting change.
We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the medical staff.
Previous secretarial/administration experience and excellent audio typing skills are essential. Our ideal candidate will be flexible and adaptable and willing to work as part of our busy but supportive team.
If you think you have the qualities to fill this post then we would like to hear from you.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Detailed job description and main responsibilities
- Reviewing (Past) clinic arrivals/outcomes ensuring all actions have been completed on PAS
- Regularly reviewing/booking and validating from Consultants f/u pending lists
- Actioning CRB (clinic rebook) requests for Consultants leave and template changes
- Tracking and chasing of results/diagnostics/patient updates
- Review future clinics to ensure utilised, highlighting any unutilised/capacity issues
- Support typing and booking of appointments
- Supporting both the Directorate Support Manager/s and Rota Coordinators as required
Person specification
Essential shortlisting criteria
Essential criteria
- • GCSE’s C or above in English and Maths and/or equivalent level of knowledge & experience
- • RSA Stage III Typing or equivalent VRQ Vocational Level 3 or 4 or equivalent qualification
- • Knowledge of Medical Terminology
- • Significant experience as a Medical Secretary
- • Excellent knowledge of a full range of administrative/secretarial procedures and systems
Desirable criteria
- • Medical Secretarial qualification
- • Previous NHS work experience in an acute or primary care setting
Equality, Diversity, and Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles (as appropriate to
- Evidence of having undertaken own development to improve understanding of equalities issues
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Kerry Philp
- Job title
- General Manager
- Email address
- [email protected]
- Telephone number
- 07342 083901
- Additional information
Please contact via email for any queries
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