Crynodeb o'r swydd
- Prif leoliad
- Urology
- Gradd
- Band 4
- Contract
- Parhaol
- Oriau
- Llawnamser - 37.5 awr yr wythnos
- Cyfeirnod y swydd
- 279-6383427-JUL24
- Cyflogwr
- 279 University Hospitals Sussex NHS Foundation Trust
- Math o gyflogwr
- NHS
- Gwefan
- Princess Royal Hospital
- Tref
- Hayward Heath
- Cyflog
- £25,147 - £27,596 per annum
- Cyfnod cyflog
- Yn flynyddol
- Yn cau
- 31/07/2024 23:59
Teitl cyflogwr
Rota Coordinator
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Trosolwg o'r swydd
University Hospitals Sussex NHS Foundation Trust is recruiting for its busy Urology Service. This role will be part of the friendly and dynamic Urology administration team within the Princess Royal Hospital. The post is for an Rota Coordinator to oversee that all clinical duties are covered including ensuring delivery of the clinical services, with an equitable mix of skill mix and banding escalating any uncovered sessions with the operational Urology manager. Set up systems as early warning signals where cover not provided and to ensure monitoring of fair internal cover in times of absence and offer advice and support to the management on the production of the rota.
Prif ddyletswyddau'r swydd
Responsible for working with the Urology Operational Manager and other administration staff as determined by the needs of the service including production and co-ordination of the Urology and support staff rota for all clinical areas and co- ordinating cover for short- and long-term absence and annual leave. In liaison with management, HR and education team ensure the co-ordination and administration of orientation programmes for new Urology staff and facilitation of the achievement of attendance at required training for staff.
Gweithio i'n sefydliad
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
Communications
· To communicate complex information (e.g. communicating a change to hospital policy, or staff numbers etc.) to other departments within the hospital, overcoming significant barriers using a high level of interpersonal and persuasive skills.
· To act as rota and absence management administrator and to attend relevant meetings and courses to discuss current and future issues. To implement changes to policies, procedures, upgrades and functionality in area of responsibility.
· To train administration staff on relevant system to ensure accurate capture of absence and clinical duties and ensure correct data input on the system, as defined by local protocols.
· To attend meetings relevant to the role of Divisional Administrator for Urology and support staff Staffing.
· To attend if required the monthly Urology meetings and where necessary present a summary report on the absence management for the services.
· To take action to resolve problems occurring within the Urology staffing in regard to template and skill mix.
Responsibilities
· To work in collaboration with the Operations Managers in the annual capacity/demand planning for clinical services.
· To provide monthly statistical reports on absence to the Operational Manager.
· To ensure HR and UHSussex Policies are adhered to in terms of absence management.
· Constantly review working practices in the rota management and absence management and liaise with HR to identify where operational improvements can be made.
· To act as a contact point and advisor for rolling out the absence management and rotas of midwifery staff across the Trust.
· To work closely with the Operational Managers and HR in matters relating to rota management.
· Responsibility for producing an efficient and effective rota management and absence management system for the Urology staff within the Division in conjunction with wider Trust developments.
· To work with the Operational Urology Manager to review bank spend across the Division.
· To manage the rota management and absence management systems.
· Responsible for the appropriate and equitable distribution of nights and weekends cover across the staff within the services.
· To set up a system for the management of annual leave for Doctors and support staff to provide consistent clinical provision to the hospital.
· To provide weekly duty rotas detailing appropriate levels of staffing for the clinical services within Urology.
· To collect, analyse and interpret statistical performance information relevant to activity within the W&C clinical services.
· To advise the Operational Urology Managers of any issues relating to clinical provision for the clinical services in Urology when necessary.
Manyleb y person
knowledge of Microsoft Suite's (Excel, Word)
Meini prawf hanfodol
- knowledge of Microsoft Suite's (Excel, Word)
- 5 GCSEs (A-C) or equivalent, including English and Maths.
- • Educated to at least NVQ Level 3 or equivalent level of competency. Keyboard skills to RSA Level 3 or equivalent
Meini prawf dymunol
- Experience of working within a team
- Demonstrated knowledge and awareness of clerical and administrative procedures and systems
- Knowledge and awareness of confidentiality issues relating to the Data Protection Act and Computer Misuse Act
Equality, Diversity, and Inclusion
Meini prawf hanfodol
- Evidence of having championed diversity in previous roles (as appropriate to role
- Evidence of having undertaken own development to improve understanding of equalities issues
Bathodynnau ardystio / achredu cyflogwyr
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Jennifer Finn
- Teitl y swydd
- Patient Access Manager
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 07919135315
- Gwybodaeth i gefnogi eich cais
Please contact Jennifer Finn to discuss the role further or arrange a visit. (07919135315)
Rhestr swyddi gyda 279 University Hospitals Sussex NHS Foundation Trust yn Gwasanaethau gweinyddol neu bob sector