HealthJobsUK

Job overview

To provide administration as the main contact for the Trust ID card services and clerical support to the division as required.

Maintain good communication and working relationships with all colleagues whilst acting professionally.  

Main duties of the job

• Act as the main point of contact for all services related to the Trust ID card service within the security Department.
• Ensure all ID card request forms are correctly completed and authorised by departmental manager and proof of identity 
• Resolve problems relating to ID card queries
• Provide any information/reports to Security Manager upon request
• Comply with all departmental procedures 
• Organise and prioritise own workload. 
• Plan for seasonal door access control system changes as and when required 
• Plan workload to ensure ID cards can be produced and issued for large staff changeover events
• Ensure all ID cards are de-activated when staff members leave employment and disable ID cards when lost or staff member on long term absence.  
• Organise and service internal and external meetings
• Ensure all paper and electronic records are maintained and backed-up regularly. 
• Undertake any scanning of documents and save accordingly  
• Assist in the ordering stationary for the department 
• Identify and report to manager any equipment failures. 
• Identify to manager any recognised cost savings. 
• Ensure that financial procedures are maintained when replacement ID cards are issued 
 • Reports of faults to access control doors must be investigated as a matter of urgency 
• Override door access controls to Secure/Lock/Unlock as requested by departmental Manager, Security Manager or Clinical Site Management team. 

Working for our organisation

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme  for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves. 

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.