Job summary
- Main area
- Personal Assistant
- Grade
- Band 4
- Contract
- Permanent: week days only, 08:30-16:30 3 days a week
- Hours
- Part time
- Flexible working
- Job ref
- 150-MM1191-CSS
- Employer
- Sussex Community NHS Foundation Trust
- Employer type
- NHS
- Site
- Chailey Clinical Services
- Town
- Chailey
- Salary
- £25,147 - £27,596 £25,147 - £27,59 per annum pro rata
- Salary period
- Yearly
- Closing
- 01/09/2024 23:59
Employer heading
Personal Assistant
Band 4
Job overview
An exciting opportunity has arisen to support the Medical Team with administrative services at Chailey Clinical Services.
This is a diverse role allowing you to develop a range of different skills and participate within an MDT working environment.
This is a permanent role – 22.5 hours a week
We require a team member to work Monday and Fridays and we can be flexible on the other day, this to make sure we have cover across the medical team all week to support consultants and team members.
Main duties of the job
As an experienced personal assistant you will be highly organised and have strong attention to detail.
The role requires someone who is diligent, friendly and capable. Someone who is self-motivated, a good communicator and always striving for the best for the patients and their families.
Competent and accurate IT skills, including the use of Microsoft packages, are a must, as is a pleasant telephone manner and the ability to work to tight deadlines, remaining calm under pressure.
The applicant would need to cover the reception and would be expected to undertake other duties of administration to support the MDT working across Chailey.
Working for our organisation
We are the main provider of NHS community services across East and West Sussex. Our 6,000 staff serve a population of 1.3 million providing essential medical, nursing, and therapeutic care to adults and children.
Our Trust vision is to provide excellent care at the heart of the community, helping people plan, manage, adapt to changes in their health, supporting avoidable hospital admissions and reducing hospital stay times.
We have opportunities for everyone across our wide variety of services including medical, clinical, support and corporate services.
- Positive 2022 NHS Staff Survey results, scoring highly in compassionate culture & leadership, and staff wellbeing support
- Variety of working environments across the community, in patients' homes, within our community hospitals and bases across the county
- Supportive flexible working patterns such as: part time, flexi time, annualised hours, and flexi retirement options
- Excellent training and development opportunities
- Research opportunities
- Cost-effective workplace nurseries in Crawley, Hove and Brighton
- Thriving BAME, Disability and Wellbeing, LGBT+ and Religion and Belief staff networks
- Level 3 accredited Disability Confident Leader, committed to creating inclusive workplaces
- Veteran Aware Trust, achieving accreditation from Veterans Covenant Healthcare Alliance (VCHA)
- Located in stunning Sussex, with easy access to the South Downs and the coast
- Access to a wide range of benefits and discounts for NHS staff
Detailed job description and main responsibilities
The post holder will provide a professional administrative support service to the Medical Team at Chailey Clinical Services. The post holder will be expected to work independently using their own initiative to ensure daily tasks and on-going responsibilities are prioritised and completed within agreed timeframes.
The key requirements of this interesting and varied post are an attention to detail to maintain high standards of administrative support in a busy medical team whilst retaining a calm and flexible approach. Willingness to work as part of a team, provide cover for colleagues and share common tasks is essential.
This role will act as a point of contact for any communication or correspondence relevant to the Medical Team and their direct reports.
If all of this sounds exciting and, having read the job description and person specification, you think this is the right role for you then we look forward to seeing your application.
For more information, please contact Lauren Bowles, Outpatient Manager [email protected]
Person specification
Qualifications
Essential criteria
- Good level general education, including pass grades in English and Mathematics
- NVQ 3 in Business Administration or equivalent experience
Desirable criteria
- Knowledge of medical terminology
- Knowledge of Social Care & Health systems, processes and pathways
Experience
Essential criteria
- Experience in a PA/Senior Admin role
- Experience of working in a target driven environment.
- Experience of detailed work requiring consistent attention to detail.
Desirable criteria
- Experience working in a health and social care setting
Skills
Essential criteria
- Significant use of recognised IT packages e.g. Microsoft Office, Excel
- Excellent organisational Skills
- Audio Typing Qualification or equivalent experience.
- Ability to produce letters and reports
- Ability to have compassion and be able to communicate with service users.
Desirable criteria
- Diary Management
Other Requirements
Essential criteria
- Ability to work flexibly and respond positively to change
- An understanding of the principles of equal opportunities in relation to staff and patients
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Lauren Bowles
- Job title
- Outpatient Manager
- Email address
- [email protected]
- Telephone number
- 01825 722112
- Additional information
01825 722112 ext 7726
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