HealthJobsUK

Job overview

We are looking for an enthusiastic part time administrative assistant to work 20 hours a week  within the imaging department.

We are a small friendly team   providing  a high quality  service . The department is exceptionally busy  and  the administrative staff work to ensure bookings and front reception  run smoothly  and efficiently . 

Main duties of the job

To provide a reception service including the positive identification and registration of patients onto the Radiology information system, in line with departmental policy. To update or correct patients details onto Care Flow  to ensure correct details are  on the CRIS system

At the request or the Radiographers or Sonographers send out   critical x-ray reports to referring clinicians as well as calling GP surgery’s to alert them to any Code  Red reports

To provide a booking service for patients phoning in to make appointments for all modalities  using the Radiology Information system.

To undertake office administration.  To manage the appointments diary and ensure appointments cancelled by patients are filled to ensure maximum use of clinicians’ time.

To be available to answer queries and questions from patients referring clinicians and other allied health professionals

To manage own workload and adopt a prioritising approach in order to coordinate day-to-day workload in the most effective manner.

To be familiar with the use of IT systems including Microsoft Office, Word, Excel and Outlook in order to compose correspondence under own initiative, set up templates and access e-mails and work on spread sheets

 To Liaise with Sonographers regarding availability for clinic lists, enter on rotas and open diary accordingly

Working for our organisation

We are the main provider of NHS community services across East and West Sussex. Our 6,000 staff serve a population of 1.3 million providing essential medical, nursing, and therapeutic care to adults and children.

Our Trust vision is to provide excellent care at the heart of the community, helping people plan, manage, adapt to changes in their health, supporting avoidable hospital admissions and reducing hospital stay times.

We have opportunities for everyone across our wide variety of services including medical, clinical, support and corporate services.

Why work for us?

• Positive 2023 NHS Staff Survey results, scoring highly in compassionate culture & leadership, and staff wellbeing support
• Variety of working environments across the community, in patients' homes, within our community hospitals and bases across the county
• Supportive flexible working patterns such as: part time, flexi time, annualised hours, and flexi retirement options
• Excellent training and development opportunities 
• Research opportunities
• Cost-effective workplace nurseries in Crawley, Hove and Brighton
• Thriving BAME, Disability and Wellbeing, LGBT+ and Religion and Belief staff networks
• Level 3 accredited Disability Confident Leader, committed to creating inclusive workplaces
• Veteran Aware Trust, achieving accreditation from Veterans Covenant Healthcare Alliance (VCHA)
• Located in stunning Sussex, with easy access to the South Downs and the coast
• Access to a wide range of benefits and discounts for NHS staff