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Crynodeb o'r swydd

Prif leoliad
Administration
Gradd
Band 4
Contract
Parhaol
Oriau
Llawnamser - 37.5 awr yr wythnos (Monday to Friday, 09.00 - 17.00)
Cyfeirnod y swydd
346-NYA-106-24
Cyflogwr
Tees, Esk and Wear Valleys NHS Trust
Math o gyflogwr
NHS
Gwefan
Huntington House
Tref
York
Cyflog
£25,147 - £27,596 per annum
Cyfnod cyflog
Yn flynyddol
Yn cau
04/07/2024 23:59

Teitl cyflogwr

Tees, Esk and Wear Valleys NHS Trust logo

Medical Secretary/Admin Lead

Band 4

We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.

From education and prevention, to crisis and specialist care —our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.

We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.

We’re committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.

We won’t rest until everyone in our region has the mental health care they need, to lead their best possible life.

Trosolwg o'r swydd

We are looking for a Medical Secretary/Admin lead to join the Access to Mental Wellbeing Team. 

The position is to provide a full secretarial service to a Consultant Psychiatrist within the team as well as providing leadership and guidance for the administrative team within the service.  The post holder will work closely with the Team Manager, Service Manager and wider leadership team in a collective leadership set, to support the team's activity and progression.

Prif ddyletswyddau'r swydd

You will be required to support and maintain standard systems and processes set out by the service and Trust. The successful candidate will need to have excellent IT and organisational skills. The ability to prioritise workload, work under pressure to meet deadlines and demonstrate a flexible, motivated attitude to work will also be essential. Excellent interpersonal and communication skills at all levels are required.

Previous Medical Secretarial/Clinical Secretarial/Personal Assistant experience is essential.  A minute taking qualification or experience is desirable. It is expected that applicants can evidence a good standard of general education and sound IT knowledge and experience, with competency in all Microsoft Office Applications being essential. 

Applicants should either hold a BTEC Diploma/Level 3 Diploma in Team Leader/Supervisor or equivalent (i.e. NVQ in Business Administration/RSA Level 3) or equivalent knowledge gained through relevant work experience plus a willingness to work towards the Diploma in Team Leader/Supervisor within an agreed timescale.  An IT qualification (i.e. ITQ Level 2/ECDL/RSA/CLAIT) or equivalent knowledge gained through relevant work experience and key skills/functional skills in literacy and numeracy Level 2 or O’Level (Grade C and above)/New GCSE in Maths and English (level 4-9).

Gweithio i'n sefydliad

We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.

From education and prevention, to crisis and specialist care —our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.

We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.

We’re committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.

We won’t rest until everyone in our region has the mental health care they need, to lead their best possible life.

 

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.

Manyleb y person

Qualifications

Meini prawf hanfodol
  • EITHER: BTEC Diploma/Level 3 Diploma in Team Leader/Supervisor or equivalent (ie NVQ in Business Administration/RSA Level 3) or equivalent knowledge gained through relevant work experience plus a willingness to work towards the Diploma in Team Leader/Supervisor within an agreed timescale
  • ITQ Level 2/ECDL/RSA/CLAIT) or equivalent knowledge gained through relevant work experience
  • Key skills/functional skills in literacy and numeracy Level 2 or O'Level (Grade C or above)/New GCSE in Maths and English (Grade 4 to 9)
Meini prawf dymunol
  • Digital dictation or audio-typing qualification
  • IT Digital Training or willingness to complete

Experience

Meini prawf hanfodol
  • Significant secretarial experience in a clinical environment.
  • Experience of participation in service and quality improvement initiatives
  • Where applicable, experience of supervising/training junior administrative staff
Meini prawf dymunol
  • Within a clinical environment

Knowledge

Meini prawf hanfodol
  • Comprehensive knowledge of secretarial and administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines
  • Comprehensive knowledge of all Microsoft Office applications.
  • Working knowledge of medical/psychological terminology
Meini prawf dymunol
  • Working knowledge of medical/psychological terminology

Skills

Meini prawf hanfodol
  • Copy type and transcribe accurately from audiotape and/or shorthand.
  • Demonstrate good organisational and diary management skills to include co-ordination of meetings and associated duties
  • Communicate effectively in the English language and demonstrate both verbal and written comprehension skill
  • Work on own initiative, prioritise work and consistently meet deadlines
  • Depending on work area, lead, motivate and manage staff in a positive manner to facilitate delivery of an effective service

Bathodynnau ardystio / achredu cyflogwyr

We are a Living Wage EmployerApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveImproving working livesMindful employer.  Being positive about mental health.Disability confident employer

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Helen James
Teitl y swydd
Team Manager
Cyfeiriad ebost
[email protected]
Rhif ffôn
01904 526566
Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg