Job summary
- Main area
- Apprenticeship and Widening Participation Administrator
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Part time - 15 hours per week
- Job ref
- 405-24-AC230AAD-A
- Employer
- Dorset County Hospital NHS Foundation Trust
- Employer type
- NHS
- Site
- Education Centre, Dorset County Hospital
- Town
- Dorchester
- Salary
- Pro Rata Per Annum
- Closing
- Today at 23:59
Employer heading
Apprenticeship and Widening Participation Administrator
NHS AfC: Band 3
Outstanding Care, Outstanding Careers
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Job overview
To provide administration support to the Apprenticeship and Widening Participation Team
Develop and maintain records and analyse data for reporting.
Provide support to liaise with a variety of learning providers for seamless enrolments and high-quality delivery of apprenticeships and widening participation initiatives, schemes and programmes
Process and monitor applications in line with Trust processes
Create and maintain intranet pages and engage with social media promotion
Main duties of the job
We are seeking an individual with the following knowledge and experience:
In having strong communication Skills, communicating staff working at all levels across the Trust. The general public, outside agencies and stakeholders.
Experience in a variety of administrative skills: processing and monitoring applications, updating databases and records , produce meeting documents and accurately record meeting notes and deal with general enquiries about apprenticeships via email, telephone and face to face
Be creative: in developing and maintaining intranet pages and engage with social media promotion
Working for our organisation
At Dorset County Hospital Foundation Trust, we pride ourselves on the care we provide for our patients, and on the culture, we are creating for our staff. We work hard to create a fair, inclusive environment for our staff.
Our Mission is to provide outstanding care for people in ways which matter to them, and our vision is Dorset County Hospital, working with our health and social care partners, will be at the heart of improving the well-being of our communities.
We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees. We welcome applications from people in all under-represented groups
Detailed job description and main responsibilities
- To be responsible for using internal systems and processes for the administration for apprenticeships and widening participation programmes, schemes and initiatives
- Manage and maintain records for apprenticeship activity, including enrolments, completions and withdrawals
- Act as a point of contact for a range of queries from members of staff and external agencies for apprenticeships and other access to NHS careers
- Develop and demonstrate effective and productive working relationships with the Team, Trust staff and outside agencies
- Escalate concerns to Line Manager
- Have day to day responsibility for own portfolio, monitoring work and progress
- Produce promotional material for events, social media and intranet pages
- Maintain and manage the email inboxes
- Maintain the intranet pages with accurate information
Person specification
Education, Qualifications and Training
Essential criteria
- • GCSE Maths and English Grade C or above or equivalent qualification
- • Level 3 Business Administration or equivalent experience
Knowledge and Experience
Essential criteria
- Experience of working with computer systems, to include Microsoft Office
- Experience of setting up and maintaining administrative processes
- Experience of working in the NHS or an educational environment within the last 3 years
- Understanding of apprenticeships and widening participation initiatives – such as work experience
Desirable criteria
- Experience of Digital Apprenticeship Service accounts
- Experience of analysing data and producing reports
- Experience of using social media accounts and intranet for promotion
- Knowledge of NHS careers and routes into the NHS
Skills and Abilities
Essential criteria
- Evidence of effective communications with internal and external people
- Evidence of working across multiply work streams
- Evidence of advanced keyboard skills
- Knowledge of ESR and other database systems
Desirable criteria
- An understanding of the meaning of confidentiality and the requirement for this to be maintained
- Evidence of ability to work within specified standards and timescale
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Leah O'Beirne
- Job title
- Apprenticeship Lead
- Email address
- leah.o'[email protected]
- Telephone number
- 01305 255740
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