Job summary
- Main area
- Project Management
- Grade
- Band 5
- Contract
- 23 months (Fixed term)
- Hours
- Full time
- Flexible working
- Home or remote working
- Compressed hours
- Job ref
- 153-CO03439
- Employer
- University Hospitals Dorset NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Bournemouth Hospital
- Town
- Bournemouth
- Salary
- £28,407 - £34,581 pa
- Salary period
- Yearly
- Closing
- 04/08/2024 23:59
Employer heading
Project Support Officer - Strategy and Transformation Team
Band 5
As University Hospitals Dorset we are a three site acute trust with ‘university hospital’ status through our partnership with Bournemouth University, working with an annual budget of £730m.
We offer highly regarded health services, employing some 10,000 staff. Our ambitious £250m estates programme is well on the way to delivering state-of-the-art facilities over the next two years to meet the current and future healthcare needs of the populations we serve.
In an Area of Outstanding Natural Beauty with over seven miles of sandy beaches you’ll find inspirational opportunities to achieve your perfect work/life balance. With the New Forest and the Purbecks on our doorstep, we’re also less than three hours from London by road or train. The thriving towns of Poole, Bournemouth and Christchurch give way to idyllic villages and unspoilt landscapes just minutes from our hospitals.
We believe that having a diverse workforce, and allowing people to be themselves, is essential in ensuring we offer an inclusive, welcoming and productive place to work.
We especially welcome applications from minority groups in the community who may be underrepresented in our workforce.
At UHD our active staff network groups are the Women's Network, Black Asian Minority Ethnic Group (BAME), Pride Network, European (EU), Pro Ability Staff Network, and the Armed Forces Support Group.
As a Trust we are proudly signed up to the Disability Confident and Armed Forces Covenant guaranteed interview schemes.
Job overview
We are looking for a highly motivated Project Support Officer with excellent organisation and communication skills who can support the co-ordination and administration of a range of projects.
A key part of the role is to support the Patient First continuous improvement programme and the Bournemouth University Partnership programme. This is a great development opportunity for someone looking to develop their project management skills whilst also improving NHS services within University Hospitals Dorset.
Base Location: Royal Bournemouth Hospital
Interview Date: TBC
Main duties of the job
The role will support the day-to-day administration of projects as well as being a point of contact for those involved. The role requires a high level of organisation and planning skills as you will be expected to maintain timely and accurate project and programme documentation, including the production of papers, reports and action logs for meetings, maintaining project plans and will act as a point of escalation for identified risks and issues, ensuring they are escalated through the correct process and to the right escalation point. You will have the opportunity to work with a wide range of people from throughout the organisation therefore, excellent communication skills and the ability to relate to a wide range of people is essential. The successful candidate will be given support to flourish and grow and although work will be guided, the Project Support Officer will be expected to plan and prioritise to ensure smooth running of different projects through engaging key stakeholders. The successful candidate will have a can-do attitude and be able to work flexibly to meet the demands of a fast-paced environment.
If you feel you meet these requirements then we would like to hear from you.
Working for our organisation
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
Detailed job description and main responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Person specification
Qualifications
Essential criteria
- Relevant qualification or relative experience within the job description environment eg PRINCE 2, Apprenticeship in Project Management or PM Lite
- Evidence of specialist knowledge and expertise and experience in project support with a general awareness about project management methodologies.
Experience
Essential criteria
- Extensive experience of operating in a project management/ PMO support role
- Experience of working within a change and transformational environment
- Working experience of Portfolio, Programme and Project support/ administration services including project planning, document maintenance and reporting writing
- Experience of working collaboratively across organisational and administrative boundaries
Technical
Essential criteria
- Intermediate/ Advanced knowledge of Microsoft Office including Word, Excel and PowerPoint
- Ability to analyse situations and to provide a resolution
- Strong planning skills with the ability to work to strict deadlines
- Demonstrable ability to prioritise effectively and manage conflicting demands
Knowledge
Essential criteria
- Knowledge of a full range of project and general administrative procedures
- Knowledge of project management tools and techniques
Other Criteria
Essential criteria
- Ability to manage stakeholder groups and balance diplomacy
- Evidence of strong communication skills, both verbal and written
- Demonstrated ability at exercising tact and diplomacy
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Sue Varley
- Job title
- Programme Manager
- Email address
- [email protected]
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