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Crynodeb o'r swydd

Prif leoliad
obstetrics and Gynaecology
Gradd
NHS AfC: Band 3
Contract
Parhaol
Oriau
  • Llawnamser
  • Rhannu swydd
37.5 awr yr wythnos
Cyfeirnod y swydd
388-6317528-A&C
Cyflogwr
Torbay and South Devon NHS Foundation Trust
Math o gyflogwr
NHS
Gwefan
Torbay Hospital
Tref
Torquay
Cyflog
£22,816 - £24,336 per year
Cyfnod cyflog
Yn flynyddol
Yn cau
09/07/2024 23:59

Teitl cyflogwr

Torbay and South Devon NHS Foundation Trust logo

Maternity Services Administrative and Minute Taker

NHS AfC: Band 3

Trosolwg o'r swydd

To provide comprehensive and high quality secretarial, administrative and clerical support to the Director and Deputy Director of Midwifery & Gynaecology  and Matrons for Women’s Health and wider Divisional Office department ensuring an effective and efficient service is delivered.

 To support the Admin Team Leader to undertake change management.

 To ensure that patients are treated with courtesy, dignity and respect.

 The most rewarding part of this role is providing a high standard of administrative assistance to clinicians, patients, carers, relatives, outside agencies and the overall team ensuring they are all well supported.


The post holder works with very little supervision, prioritising and manging their own workload on a day to day basis.

To manage the Director and Deputy Director of Midwifery & Gynaecology  and Matrons diaries on a daily basis.

 Minute taking at meetings including typing and distributing of minutes. Touch typing of minutes from notes, dictation and/or recordings.

Prif ddyletswyddau'r swydd

  •        To provide administrative support to members of the Women’s Health Management Team, along with wider team members
  •      To work closely with all grades of clinical and administrative staff, along with other employees within the Trust. To liaise with stakeholders as requested
  •        Clinical diaries (both paper and electronic) are to be maintained and checked against the published timetables. Discretion and initiative used when arranging meetings and appointments for patients, relatives and others. To ensure that arrangements regarding medical staff leave and cover arrangements are circulated appropriately and that clinical activities are amended accordingly
  •        Taking and transcribing formal minutes
  •        To undertake a variety of office duties such as filing, opening and distributing post, photocopying, moving and lifting of patient notes to ensure the efficient and effective support to the department
  •        To plan and organise own workload efficiently and to highlight any concerns to the Admin Team Leader
  •        Arrange induction meetings for new Midwives, Maternity Support Workers, Nurses and Healthcare Support Workers 

Gweithio i'n sefydliad

The Maternity services Administrative support and Minute Taker  is an exciting, demanding and fast-paced role.

Providing  comprehensive and high quality secretarial, administrative and clerical support to the  Director and Deputy Director of Midwifery & Gynaecology  and Matrons for Women’s Health and wider Divisional Office department ensuring an effective .

Why Work With Us

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

  •       To produce and update standard operating procedures (SOPs) for all aspects of the role
  •     Taking and transcribing formal minutes
  •      To undertake a variety of office duties such as filing, opening and distributing post, photocopying, moving and lifting of patient notes to ensure the efficient and effective support to the department

  •        To plan and organise own workload efficiently and to highlight any concerns to the Admin Team Leader

  •      Diary Management of specified clinical staff
  •          To provide cover for other members of the Women’s Health team as required to ensure optimum efficiency of the department

  •      Any other appropriate duties/tasks as requested by management

  •      To identify areas for service improvement and support implementation

  •       To ensure that all clinical and non-clinical correspondence is typed within local targets, using the Infoflex system (audio and copy typing)

  •        Arrange induction meetings for new Midwives, Maternity Support Workers, Nurses and Healthcare Support Workers

Manyleb y person

Admin

Meini prawf hanfodol
  • • Proven experience of audio typing
  • • Proven experience of using Excel Spread sheets.
  • • Excellent Audio Typing skills.
  • • Proven secretarial and administrative experience.
  • • Customer care experience of providing a customer focused service.
  • • Ability to effectively use the Microsoft Office software (Word, Excel, PowerPoint).
  • • Good communication skills
  • • Ability to work on own initiative, prioritise own workload and achieve deadlines.
  • • Ability to work as part of a team
  • • Good standard of education to include GCSE in Maths and English or equivalent
  • • Typing qualification to RSA stage II/OCR II or equivalent level of speed and accuracy (40wpm).
Meini prawf dymunol
  • • NVQ level 3 in administration or relevant experience
  • • NHS experience
  • • Knowledge and experience of the Trust patient administrative and information systems.
  • • Understanding of hospital policies and procedures including the Trust Access Policy.
  • • To be proficient in the use of Internet/Intranet and email.

Bathodynnau ardystio / achredu cyflogwyr

Apprenticeships logoNo smoking policyPositive about disabled peopleAge positiveImproving working livesMindful employer.  Being positive about mental health.The Employers Network for Equality & Inclusion (enei) is the UK's leading employer network covering all aspects of equality and inclusion issues in the workplace.Disability confident committedArmed Forces Covenant

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Jo Wilkes
Teitl y swydd
Admin Team Leader
Cyfeiriad ebost
[email protected]
Rhif ffôn
01803 656379
Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg