Job vacancy: Medical secretary, Torbay and South Devon NHS Foundation Trust, Torquay

Job summary

Main area: Medical secretary
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 388-6421771-A&C

Employer: Torbay and South Devon NHS Foundation Trust
Employer type: NHS
Site: Torbay Hospital
Town: Torquay
Salary: £22,816 - £24,336 per annum
Salary period: Yearly
Closing: 02/08/2024 23:59

Medical secretary

NHS AfC: Band 3

Detailed job description and main responsibilities

Policy and service responsibility

· To ensure relevant training is completed in order to use Trust IT computer systems
· To use the relevant Trust IT computer systems to maintain patient records
· To ensure you have the necessary training to utilise specialist secretarial equipment
· To provide cover for the medical secretaries and other members of the secretarial and administration team as required
· To contribute to the development of policy and processes as required
· To support continuous quality improvement
· To support the delivery of agreed service outcomes
· To order stationery on Unit4
Responsibility for supervision, leadership and management
· Supervisor responsibility for administrative support staff

Person specification

essential

Essential criteria

Good standard of general education to include GCSE in Maths and English or equivalent
Proven accurate typing
Good knowledge of Microsoft Office software
Proven experience of providing a customer focused service
Proven relevant experience in a busy office environment
Ability to work as part of a team or independently within a team environment

Desirable criteria

Audio typing qualification
Have knowledge of hospital systems, i.e.: PAS, Infoflex, Cyberlab, Ultragenda, Unit4
NHS experience

You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care. We have a positive and vibrant working atmosphere, we are proud of our investment in our staff both in terms of developing potential career skills and valuing people.

If you provide support to a family member or friend with health or care needs, we aim to be a Carer-friendly employer. We have a ‘Staff Carers’ policy which includes flexible working where possible and a Carer’s Passport scheme that links you into support and discounts.

IMPORTANT INFORMATION

We reserve the right to close vacancies early if we receive a high volume of applications. Please apply promptly
Please read the job description and tailor your application to reflect the role
Correspondence will be via Trac, text and email. Please check your email and Trac account regularly.
Applicants with no previous NHS experience will ordinarily be appointed to the minimum of the band
If you have not received an invitation to interview within 28 days of the closing date, please assume that your application has been unsuccessful on this occasion
It is your responsibility to assist us in the timely receipt of appropriate references

The Trust is committed to preventing discrimination, valuing diversity and achieving equality of opportunity. No person (staff, patient or public) will receive less favourable treatment on the grounds of the nine protected characteristics as governed by the Equality Act 2010. If you require support you can obtain this from our Equality Business Forum which has representatives from all protected groups.