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Job summary

Main area
Administration
Grade
Band 2
Contract
Permanent
Hours
  • Full time
  • Flexible working
37.5 hours per week
Job ref
216-AJ-S6396913
Employer
University Hospitals Plymouth NHS Trust
Employer type
NHS
Site
Major Trauma Centre, Derriford Hospital
Town
Plymouth
Salary
£22,383 per annum
Salary period
Yearly
Closing
17/07/2024 23:59

Employer heading

University Hospitals Plymouth NHS Trust logo

Major Trauma Centre Administrator

Band 2

Job overview

MAJOR TRAUMA CENTRE ADMINISTRATOR

Band 2

(1.0 WTE/37.5 hours per week)

An exciting opportunity has arisen for a keen and motivated individual to join the Major Trauma Centre (MTC) team at Plymouth Hospitals NHS Trust.

This post will provide efficient and timely administrative support to the MTC Management team, including the Clinical Leads and Peninsula Trauma Manager. In addition to providing administrative support to the Major Trauma Centre Clinical Co-ordinators (MTCCs) and the MTC rehabilitation (MTRC) team.

The role will also include collecting and recording of data for patients at the MTC on the trauma database, together with the preparation of information and audit data to support clinicians and the MTC in audit, research and analysis of clinical outcome

The successful applicant should be conversant with a variety of computer packages and have experience of patient management systems. The applicants must be able to manage and prioritise their own workload, have excellent communication skills and enjoy working as part of a team. Demonstrable experience working within a large clinical setting required.

Please note that applications from temporary workers who have been engaged with the Trust for a minimum of 3 months are welcome.

***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***

Main duties of the job

To provide an efficient and timely administrative and secretarial service to the Major Trauma Centre (MTC) Management team, including:

 

  • MTC Clinical Lead
  • MTC Governance Lead
  •  MTC Rehabilitation Lead
  • Peninsula Trauma Manager
  • MTC Co-ordinator Lead and Co-ordinators, Rehabilitation Co-ordinators

 

 

 To provide administrative support to the Major Trauma Centre Co-ordinators (MTCCs) at the MTC, ensuring accurate collection of data for all major trauma patients, in preparation for the submission of data to the National Major Trauma Registry (NMTR).

To provide secretarial support to the MTC staff as detailed above.

To utilise iPM, NerveCentre, SALUS and other systems/databases to track patients and upload relevant data to the Major Trauma database

 

 

Working for our organisation

We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Detailed job description and main responsibilities

Main responsibilities and further details about the role are available  in the job description.

Primary duties & areas of responsibility include: 

  • Major Trauma Centre Co-ordinator (MTCC) Assistance
  • Support for MTC Rehabilitation Teams
  • Governance 
  • Data and information
  • Secretarial

Person specification

Aptitude & Abilities

Essential criteria
  • Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels
  • Ability to work on own initiative/ ability to work effectively within a large team of people.
  • Attention to detail and accuracy
  • Time management and organisational skills
Desirable criteria
  • Teaching/Mentoring

Knowledge and Experience

Essential criteria
  • Proven knowledge of Microsoft Office – to include Word, Excel, Access & Outlook and PowerPoint
  • Medical terminology
  • Demonstrable experience working within a large clinical setting
  • Taking of minutes
  • To maintain absolute confidentiality of all information gathered during the course of day to day activities
  • Proven administrative skills
  • Advanced Keyboard skills
Desirable criteria
  • Interest in trauma speciality
  • Understanding of National major trauma centre requirements
  • Proven knowledge of databases
  • Awareness of data protection

Qualifications

Essential criteria
  • GCSE’s 9-4 (A-C) in Maths & English
  • NVQ level 2 in either business administration or related subject or equivalent demonstrable experience

Employer certification / accreditation badges

Disability confident leaderArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Defence Employer Recognition Scheme (ERS) - Gold

Documents to download

Apply online now

Further details / informal visits contact

Name
Michele Ahearne
Job title
Peninsula Trauma Manager
Email address
[email protected]
Telephone number
01752 437502
Additional information

For further information about the post, please contact:

Rebekah Herbert
MTC Admin Manager
[email protected]
01752 (4)37112

 Michele Ahearne,
Peninsula Trauma Manager
[email protected]
01752 437502/ 0782 4503638

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