HealthJobsUK

Job overview

We are looking to recruit a highly motivated and enthusiastic individual to provide and coordinate administrative and secretarial services; including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required.  Supporting the team with the management of projects, gathering information and undertaking enquires as and when is necessary for the Place & Partnerships directorate.

Interviews will be held face to face at Derby or Chesterfield, week commencing 25th November 2024

Main duties of the job

To provide specialist support and advice by:

§    Organising and planning events as necessary;

§    Supporting teams in project management and participating in department events;

§    Inputting, monitoring and checking data required for finite and ongoing projects within the teams;

§    Working with all team members in the collection of information for performance reporting on relevant team projects;

§    Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously;

§    Supplying the relevant information required for financial management, supporting as necessary the department by checking and sending invoices for payment. Ordering stationery as required;

§    Running and collating reports which may include reports to the Board and senior management as required;

§    Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team;

§    Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary;

§    Providing administrative support including when appropriate to all team members to support a range of department initiatives;

§    Supervising staff in day-to-day activities as directed;

Working for our organisation

NHS Derby and Derbyshire Integrated Care Board (ICB) is the health statutory body for the Derby City and Derbyshire population. ICSs are partnerships of health and care organisations that come together to plan and deliver joined-up services and to improve the health of people who live and work in their area. Serving a total population of 1,053,000 with a budget of over £1.6 billion the ICB has a staff base of approximately 500 people.

At DDICB we are passionate about making diversity and inclusion part of our DNA. We have staff engagement forums, a diversity and inclusion network run by and for our people and aim for a workforce demography representative of the local community. Together, we are building an inclusive culture, where difference is celebrated and people feel able to bring their whole self to work.

We are a disability confident employer and offer a range of family friendly, flexible working arrangements and inclusive employment policies, to support our people in the workplace.