Neidio i'r prif gynnwys
Arhoswch, yn llwytho

Crynodeb o'r swydd

Prif leoliad
Imaging
Gradd
Band 3
Contract
Parhaol
Oriau
Llawnamser - 37.5 awr yr wythnos (Monday - Friday)
Cyfeirnod y swydd
320-CDCS-3111
Cyflogwr
University Hospitals of Derby and Burton NHS Foundation Trust
Math o gyflogwr
NHS
Gwefan
Royal Derby Hospital
Tref
Derby
Cyflog
£22,816 - £24,336 pa
Cyfnod cyflog
Yn flynyddol
Yn cau
24/07/2024 23:59
Dyddiad y cyfweliad
07/08/2024

Teitl cyflogwr

University Hospitals of Derby and Burton NHS Foundation Trust logo

Secretary / PA

Band 3

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

With over 13,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.

University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services.  The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.

As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds.  All individuals are valued and given every opportunity to succeed based on merit.

The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.

Armed Forces and Disability Confident guaranteed interview scheme

To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex-armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meets the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.

The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities.  This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification.  Reasonable adjustments under the Equality Act 2010 will be considered upon request.

Join us and help make a real difference to our Trust.

Here’s more about the role and what we’re looking for; 

Trosolwg o'r swydd

An exciting opportunity has arisen for a proactive and flexible individual to join us as a Secretary within our Imaging Business Unit. We are looking for an efficient, motivated and competent individual to provide full secretarial and administrative support to both the Imaging Admin and Imaging Medical Secretarial Team.

Working in a challenging and constantly changing environment, you will need to have excellent administrative, organisational, communication and interpersonal skills.

The wider Imaging Business Unit is an exciting and innovative business unit with a diverse range of modalities and a growing medical workforce and team to support.

You will need to possess the ability to multitask at a high level, pay close attention to detail and work on your own initiative. You will need to be able to demonstrate the skills required to manage the workload in a proactive and effective manner.

Prif ddyletswyddau'r swydd

Duties will include a full range of administrative tasks, including:
•    To provide an administrative and secretarial support service to the Imaging  Department.
•    To act as a point of contact for both clinical and non-clinical staff within the Trust.
•    To transcribe accurate diagnostic imaging reports from audio for clinical staff  in line with departmental timescales.
•    Act as the point of contact for patients and medical staff.
•    Escalating urgent reports to the correct department in a timely manner.
•    Timely printing of daily medical reports. 
•    Monitoring of department inboxes, ensuring timely responses.
•    Coordinate electronic diaries.
•    Dealing with enquiries from staff.
•    Typing correspondence, including HR Letters.
•    Organising meetings and sending invites, as well as booking meeting rooms, and coordinating/collating papers for meetings.
•    Taking and distributing minutes.
•    Maintaining both a paper and electronic filing system.
•    Accurately recording and monitoring staff information on internal electronic systems.
•    Word processing skills are essential, as is proficiency with Microsoft packages, particularly Word and Excel.

Closing date of applications: 24 July 2024

Interview date: 7 August 2024

Gweithio i'n sefydliad

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

  • Development opportunities, both professional and leadership development
  • On-going support from recruitment to when you join our team and beyond.
  • Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

  • We see on average 4810 OP appointments a day.
  • We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
  • An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
  • Our hospitals admit an average of 195 emergency patients daily.
  • Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
  • We are one of only 7 Trusts nationally with more than 50 operating theatres.
  • We carry out more than 140 elective procedures each working day.
  • UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers

Manyleb y person

Qualifications

Meini prawf hanfodol
  • Demonstrates a good standard of Literacy and Numerical Skills. Educated to GCSE in English and Maths (grade 4 and above) or O Level (grade C and above)
  • Advanced level of IT literacy with experience of using a range of IT applications
Meini prawf dymunol
  • NVQ III in Business and Administration or equivalent knowledge and skills

Knowledge and Experience

Meini prawf hanfodol
  • Ability to work independently and as part of a team
  • Experience working in a support secretarial role
  • Demonstrates experience taking minutes and action notes
  • Experience managing and prioritising diaries
Meini prawf dymunol
  • Knowledge of trust systems including ESR, EOL, Health Roster

Behaviours

Meini prawf hanfodol
  • Good organisational skills to prioritise tasks and assess straightforward facts and situations when resolving conflicting diary appointments where there are a choice of options i.e. venues, dates, delegates etc

Bathodynnau ardystio / achredu cyflogwyr

No smoking policyArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerStep into healthArmed Forces CovenantNational Preceptorship for Nursing Quality Mark 2024

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Vicky Colbourne
Teitl y swydd
Operational Coordinator
Cyfeiriad ebost
[email protected]
Rhif ffôn
01332 786370
Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg