Job summary
- Main area
- Imaging
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday - Friday)
- Job ref
- 320-CDCS-3111
- Employer
- University Hospitals of Derby and Burton NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Derby Hospital
- Town
- Derby
- Salary
- £22,816 - £24,336 pa
- Salary period
- Yearly
- Closing
- 24/07/2024 23:59
- Interview date
- 07/08/2024
Employer heading
Secretary / PA
Band 3
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
With over 13,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.
University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services. The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.
As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds. All individuals are valued and given every opportunity to succeed based on merit.
The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.
Armed Forces and Disability Confident guaranteed interview scheme
To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex-armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meets the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.
The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities. This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification. Reasonable adjustments under the Equality Act 2010 will be considered upon request.
Join us and help make a real difference to our Trust.
Here’s more about the role and what we’re looking for;
Job overview
An exciting opportunity has arisen for a proactive and flexible individual to join us as a Secretary within our Imaging Business Unit. We are looking for an efficient, motivated and competent individual to provide full secretarial and administrative support to both the Imaging Admin and Imaging Medical Secretarial Team.
Working in a challenging and constantly changing environment, you will need to have excellent administrative, organisational, communication and interpersonal skills.
The wider Imaging Business Unit is an exciting and innovative business unit with a diverse range of modalities and a growing medical workforce and team to support.
You will need to possess the ability to multitask at a high level, pay close attention to detail and work on your own initiative. You will need to be able to demonstrate the skills required to manage the workload in a proactive and effective manner.
Main duties of the job
Duties will include a full range of administrative tasks, including:
• To provide an administrative and secretarial support service to the Imaging Department.
• To act as a point of contact for both clinical and non-clinical staff within the Trust.
• To transcribe accurate diagnostic imaging reports from audio for clinical staff in line with departmental timescales.
• Act as the point of contact for patients and medical staff.
• Escalating urgent reports to the correct department in a timely manner.
• Timely printing of daily medical reports.
• Monitoring of department inboxes, ensuring timely responses.
• Coordinate electronic diaries.
• Dealing with enquiries from staff.
• Typing correspondence, including HR Letters.
• Organising meetings and sending invites, as well as booking meeting rooms, and coordinating/collating papers for meetings.
• Taking and distributing minutes.
• Maintaining both a paper and electronic filing system.
• Accurately recording and monitoring staff information on internal electronic systems.
• Word processing skills are essential, as is proficiency with Microsoft packages, particularly Word and Excel.
Closing date of applications: 24 July 2024
Interview date: 7 August 2024
Working for our organisation
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In return we will offer:
- Development opportunities, both professional and leadership development
- On-going support from recruitment to when you join our team and beyond.
- Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes
Key Facts:
- We see on average 4810 OP appointments a day.
- We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
- An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
- Our hospitals admit an average of 195 emergency patients daily.
- Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
- We are one of only 7 Trusts nationally with more than 50 operating theatres.
- We carry out more than 140 elective procedures each working day.
- UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.
Detailed job description and main responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers
Person specification
Qualifications
Essential criteria
- Demonstrates a good standard of Literacy and Numerical Skills. Educated to GCSE in English and Maths (grade 4 and above) or O Level (grade C and above)
- Advanced level of IT literacy with experience of using a range of IT applications
Desirable criteria
- NVQ III in Business and Administration or equivalent knowledge and skills
Knowledge and Experience
Essential criteria
- Ability to work independently and as part of a team
- Experience working in a support secretarial role
- Demonstrates experience taking minutes and action notes
- Experience managing and prioritising diaries
Desirable criteria
- Knowledge of trust systems including ESR, EOL, Health Roster
Behaviours
Essential criteria
- Good organisational skills to prioritise tasks and assess straightforward facts and situations when resolving conflicting diary appointments where there are a choice of options i.e. venues, dates, delegates etc
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Vicky Colbourne
- Job title
- Operational Coordinator
- Email address
- [email protected]
- Telephone number
- 01332 786370
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