Job summary
- Main area
- Gastroenterology
- Grade
- Band 3
- Contract
- 12 months (Fixed Term/Secondment)
- Hours
- Part time - 20.25 hours per week
- Job ref
- 320-MED-1457-A
- Employer
- University Hospitals of Derby and Burton NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Derby Hospital
- Town
- Derby
- Salary
- £24,071 - £25,674 pro rata pa
- Salary period
- Yearly
- Closing
- 04/12/2024 23:59
- Interview date
- 18/12/2024
Employer heading
Pathway Coordinator (Medical Secretary)
Band 3
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
With over 13,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.
University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services. The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.
As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds. All individuals are valued and given every opportunity to succeed based on merit.
The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.
Armed Forces and Disability Confident guaranteed interview scheme
To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex-armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meets the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.
The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities. This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification. Reasonable adjustments under the Equality Act 2010 will be considered upon request.
If you require support/adjustment with your application please contact the recruitment team on 01332 788466
Join us and help make a real difference to our Trust.
Here’s more about the role and what we’re looking for;
Job overview
An opportunity has arisen at the Royal Derby Hospital within Gastroenterology, for a part time Pathway Coordinator to join our secretarial team.
You will be part of an administration team of secretarial staff providing an efficient and professional medical secretarial service, within an established team of Clinicians.
You will need to be an enthusiastic and motivated team player with excellent communication and problem solving skills. You will require high levels of tact, diplomacy with the ability to prioritise your own workload effectively. The role will involve taking minutes of meetings which is essential however training can be provided.
Responsibilities of this role cover a wide range of administration and secretarial duties including typing clinical correspondence, appointment scheduling, diary management and dealing with a wide range of telephone queries. A flexible approach to workload is essential.
You will have a broad range of administrative skills in particular:
Main duties of the job
- Previous secretarial or administration experience.
- Ability to work independently and as part of a team
- An understanding of the 18-week RTT process
- Knowledge of the Trust Patient Access Policy
- Knowledge and familiarisation of medical terminology
- Excellent organisational and communication skills
- Knowledge of Word, Excel, Internet and email systems
- RSA II or equivalent qualification / equivalent experience
- NVQ level III Business and Administration or equivalent knowledge and skills
- Audio typing qualification or experience desirable
- Minute taking experience preferred but training can be provided
Closing date of applications: 4 December 2024
Interview date: 18 December 2024
Working for our organisation
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In return we will offer:
- Development opportunities, both professional and leadership development
- On-going support from recruitment to when you join our team and beyond.
- Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes
Key Facts:
- We see on average 4810 OP appointments a day.
- We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
- An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
- Our hospitals admit an average of 195 emergency patients daily.
- Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
- We are one of only 7 Trusts nationally with more than 50 operating theatres.
- We carry out more than 140 elective procedures each working day.
- UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.
Detailed job description and main responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
If you are applying for an Internal Secondment, please ensure you have spoken to your line manager and have their support prior to your application. Please speak to the Recruitment Team if you have any questions.
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers
Person specification
Training and Experience
Essential criteria
- A good standard of English to O level / GCSE equivalent
- RSA / OCR III or equivalent knowledge and skills
- Previous administrative and secretarial experience
Desirable criteria
- Audio typing qualifications or experience
- Medical secretary experience
Planning and Organisation
Essential criteria
- The ability to plan, organise and prioritise own work load and work to specified deadlines
- Must be an effective team player
IT Experience
Essential criteria
- Demonstrates IT skills and familiarity with Microsoft Office packages
- Advanced keyboard skills / audio / copy typing
Desirable criteria
- Trained / Access to Trust systems such as Lorenzo and TA+
- Good level of typing speed and accuracy
- Digital audio typing experience
Physical
Essential criteria
- Extensive use of PC and other office equipment
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jenny Wilkinson
- Job title
- Team Leader, Medical Secretary
- Email address
- [email protected]
- Telephone number
- 01332 786981
If you have problems applying, contact
- Address
-
Recruitment Team, Workforce Management
Training Centre
Rehab Block, Level 3
Royal Derby Hospital
Derby
Derbyshire
DE22 3NE
- Telephone
- 01332 788466
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