Job summary
- Main area
- Administrative
- Grade
- Band 3
- Contract
- 12 months (12 Months Fixed Term/Secondment)
- Hours
- Part time - 25.5 hours per week (Weekdays)
- Job ref
- 320-W&C-0937
- Employer
- University Hospitals of Derby and Burton NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Derby Hospital
- Town
- Derby
- Salary
- £24,071 - £25,674 pro rata pa
- Salary period
- Yearly
- Closing
- 25/11/2024 23:59
- Interview date
- 09/12/2024
Employer heading
Neonatal Administrator
Band 3
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
With over 13,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.
University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services. The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.
As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds. All individuals are valued and given every opportunity to succeed based on merit.
The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.
Armed Forces and Disability Confident guaranteed interview scheme
To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex-armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meets the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.
The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities. This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification. Reasonable adjustments under the Equality Act 2010 will be considered upon request.
Join us and help make a real difference to our Trust.
Here’s more about the role and what we’re looking for;
Job overview
This is a 12 Month Fixed Term /Secondment Role
An exciting opportunity has arisen for an accomplished administrative professional to join Neonatal Services at University Hospitals of Derby & Burton.
The Neonatal Administrator will provide an efficient and comprehensive administration service to the Senior Neonatal Leadership Team, ensuring the effectiveness of all communications and organisational systems at all times. The Neonatal administrator will have excellent written and verbal communication skills and demonstrable administrative experience.
The post holder will assist the Senior Neonatal Leadership Team in the day to day running of the department to ensure efficient and effective personal assistance, secretarial and administrative support and communication and collaboration with other departments and external agencies.
Main duties of the job
Acts as a primary point of contact for the Senior Neonatal Leadership Team, dealing with and escalating queries. Assist the Senior Neonatal Leadership Team and colleagues in administrative duties to support the day to day running of the department whilst ensuring efficient and effective organisation and communication.
Uses judgement and planning to prioritise work schedules in accordance with changing and often conflicting priorities, liaising and negotiating with all relevant parties.
Provide a comprehensive administrative and secretarial service including the organisation of meetings, compiling and circulating agendas, minute taking and distribution of minutes within agreed time scales. Update of action trackers, following up and documenting progress effectively. Responsible for diary management, arranging appointments and meetings as directed to ensure the most efficient use of meeting, office and travel time.
Closing date of applications: 25 November 2024
Interview date: 9 December 2024
Working for our organisation
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In return we will offer:
- Development opportunities, both professional and leadership development
- On-going support from recruitment to when you join our team and beyond.
- Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes
Key Facts:
- We see on average 4810 OP appointments a day.
- We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
- An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
- Our hospitals admit an average of 195 emergency patients daily.
- Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
- We are one of only 7 Trusts nationally with more than 50 operating theatres.
- We carry out more than 140 elective procedures each working day.
- UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.
Detailed job description and main responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
If you are applying for an Internal Secondment, please ensure you have spoken to your line manager and have their support prior to your application. Please speak to the Recruitment Team if you have any questions.
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers
Person specification
Education, Training and Qualifications
Essential criteria
- 5 GCSE’s at Grade C or above (or equivalent)
Desirable criteria
- RSA11 Typing/Word Processing European Computer Driving Licence
Experience & Knowledge
Essential criteria
- Previous experience in an office environment including demonstrable experience with minute taking and transcription. Experience of managing and prioritising workload often with conflicting and challenges deadlines.
Desirable criteria
- Previous NHS admin and clerical experience Database / spreadsheet management Knowledge of Trust Guidelines
Skills and Ability
Essential criteria
- Ability to use variety of office equipment laptops, photocopiers, printers. Competent in the use of Microsoft Word and Excel.Frequent prolonged concentration for minute taking and input into Health Roster
Desirable criteria
- Ability to use computer systems (ESR, Health Roster, Meditech, intranet) to perform analytical
Communications and interpersonal skills
Essential criteria
- Ability to communicate effectively orally and in writing e.g. good telephone manner, polite face-to-face communicator
Values and Behaviours
Essential criteria
- Ability to maintain strict confidentiality Willingness to work flexibly in the interests of the service
Other requirements
Essential criteria
- Ability to work in a busy environment to deadlines Ability to manage own workload Ability to cope with distractions and interruptions
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Kirsty Adams
- Job title
- Recruitment & Retention Lead Neonatal Services
- Email address
- [email protected]
- Telephone number
- 01332 789751
- Additional information
07385 429973
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