Job summary
- Main area
- Team Administration Assistant
- Grade
- NHS AfC: Band 3
- Contract
- 12 months (Fixed term 12 months - also offered as a secondment opportunity)
- Hours
- Full time
- Flexible working
- Job ref
- 996-ICB-4980-24
- Employer
- NHS Derby and Derbyshire ICB
- Employer type
- NHS
- Site
- Scarsdale and Council House
- Town
- Derby
- Salary
- £24,071 - £25,674 pa, pro-rata
- Salary period
- Yearly
- Closing
- 10/11/2024 23:59
Employer heading
Team Administration Assistant
NHS AfC: Band 3
NHS Derby and Derbyshire Integrated Care Board (ICB) is the health statutory body for the Derby City and Derbyshire population. ICSs are partnerships of health and care organisations that come together to plan and deliver joined-up services and to improve the health of people who live and work in their area. Serving a total population of 1,053,000 with a budget of over £1.6 billion the ICB has a staff base of approximately 500 people.
At DDICB we are passionate about making diversity and inclusion part of our DNA. We have staff engagement forums, a diversity and inclusion network run by and for our people and aim for a workforce demography representative of the local community. Together, we are building an inclusive culture, where difference is celebrated and people feel able to bring their whole self to work.
We are a disability confident employer and offer a range of family friendly, flexible working arrangements and inclusive employment policies, to support our people in the workplace.'
Job overview
Highly motivated and enthusiastic individual to provide and coordinate a high quality and reliable administrative service to the Place and Partnerships Team.
Deliver an effective and competent level of administrative support and consistently deliver a “client-focused” service which promotes good customer service and effective working relationships.
This is a deadline driven role where often the team are required to meet a quick turn around of accurate minutes following meetings and updated action logs. Please use the supporting information field on your application form, to demonstrate that you have the skills and ability to achieve this requirement.
If you are making a secondment application, please seek approval from your line manager/employer
Main duties of the job
Act as first point of contact for the department, dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information to stakeholders, referring to others as appropriate.
Prepare agendas and minutes, taking appropriate follow-up action as required. Supporting the team with the management of projects, gathering information and undertaking enquires as and when is necessary.
Able to work on own initiative and unsupervised, within defined policies and procedures to set timescales.
Have a flexible/adaptable approach to their work in order to meet various deadlines.
Responsible for organising meetings for the department and planning any administrative work as required.
Working for our organisation
At the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern. If it works for the service, we will do our best to make it work for you.
Detailed job description and main responsibilities
Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account
If you are making a secondment application, please seek approval from your current employer
Person specification
Essential education
Essential criteria
- Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience
- Demonstrable experience of working in an administrative environment and working with computerised data systems
Desirable criteria
- Understanding of Data Protection legislation
Autonomy
Essential criteria
- Able to work on own initiative, organising and prioritising own workload to set deadlines
Values
Essential criteria
- Demonstrate the behaviours that underpin the ICBs core value of 'One Team'
Skills and competency
Essential criteria
- Demonstrable skills for good time management and meeting deadlines
Supporting information
Essential criteria
- Demonstrate ability to achieve deadlines, accurate minute taking and action logs whilst working in a fast paced environment
Team Working
Essential criteria
- Ability to work as part of a team and work flexibly to provide support to other departments and teams as and when necessary
- An ability to maintain confidentiality and trust
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Jo Finnegan
- Job title
- Place Manager
- Email address
- [email protected]
If you have problems applying, contact
- Address
-
Recruitment Team
Derbyshire Healthcare NHS Foundation Trust
1st Floor Kingsway House (Entrance D)
Kingsway
Derby
DE22 3LZ
- Telephone
- 07900 135638
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