Job summary
- Main area
- Mental Health
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday-Friday)
- Job ref
- 383-OPC-4563-24
- Employer
- Derbyshire Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Bluebell Ward, Walton Hospital
- Town
- Chesterfield
- Salary
- £22,816 - £24,336 per annum, pro rata
- Salary period
- Yearly
- Closing
- Today at 23:59
Employer heading
Team Administrator (Older People)
NHS AfC: Band 3
Want to make a real difference and have a truly rewarding career? Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
We’ve been rated ‘good’ overall by the CQC, with some outstanding services. The CQC commented at our most recent inspection on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.
We are passionate about making equality, diversity and inclusion part of our DNA. We take pride in our “People First Culture” which creates a workplace where everyone feels a genuine sense of belonging, difference is celebrated, and people are comfortable to bring their whole selves to work. We value the richness that comes from having colleagues that are fully representative of the local community. We welcome people who identify as Black, Asian or from a Minority Ethnic background, protected characteristics, and with all backgrounds and experiences.
Job overview
An opportunity has arisen for an experienced Administrator to join the team on Bluebell Ward.
The successful candidate will be expected to provide a comprehensive secretarial service to the designated team, including typing/word processing of letters, memos, minutes, reports and other routine correspondence.
The post holder will:
- Provide, maintain and develop a high quality, administrative / secretarial support reflecting the professionalism of the Acute inpatient team.
- Provide a comprehensive secretarial service to the Team including typing/word processing of letters, memos, minutes, reports and other routine correspondence.
- Work on their own initiative, as well as part of the wider Administrative Team and demonstrate a willingness to help others and be a key member of the team with responsibility for allocated tasks.
Main duties of the job
- Prioritise urgent calls and signposting appropriately to the relevant staff, which may include clinical leads, clinicians, professionals and hospital staff.
- Organise patients ward rounds and invite family, carers and professionals.
- Take minutes for meetings and ensure these are typed in a timely manner.
- Scan patient correspondence onto the EPR and any ward related documents.
- Complete filing and update ward paperwork.
- Report any maintenance requests and follow up on these requests.
- Complete the ordering for the ward including staff uniforms.
Working for our organisation
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
The Dementia Rapid Response Team is a well respected and award winning team that works across traditional healthcare boundaries to ensure that our service users receive the best care possible during their episdoe of care.
The team are made up of Lead nurses, registered nurses, speciaist support workers, Occupational therapist, a Physiotherapist and Consultant Psychiatrist.
Benefits include:
- Commitment to flexible working where this is possible
- 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years’ service
- Yearly appraisal and commitment to ongoing training
- Generous NHS pension scheme
- Good maternity, paternity and adoption benefits
- Health service discounts and online benefits
- Incremental pay progression
- Free confidential employee assistance programme 24/7
- Access to our LGBT+ network, BAME Network and Christian Network
- Health and wellbeing opportunities
- Structured learning and development opportunities
Detailed job description and main responsibilities
Please review the Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
- Provide a comprehensive secretarial service to the designated Team including typing/word processing of letters, memos, minutes, reports and other routine correspondence.
- Produce documents, charts, tables etc., by use of Microsoft IT Packages, e.g. Word, Excel, and disseminate information via email.
- Ensure the maintenance of accurate and efficient filing systems, including both paper and computerised systems ensuring strict confidentiality of client identifiable information.
- Taking of minutes in a range of professional multi-disciplinary meetings as requested by Team Members.
- Prioritise and undertake general clerical tasks, including photocopying, filing, processing of mail etc.
- Receive and make telephone calls on behalf of the clinicians, taking messages and dealing with enquiries appropriately and ensuring accurate and timely communication of messages.
- Ensure timely collection and production of statistical data relating to the service as directed, compiling reports where necessary for management information and forwarding relevant information to other Trust Departments as necessary.
- Undertake any other appropriate duties as may be delegated from time to time by Team Manager or Team members.
- Maintain a professional and confidential approach to work at all times
- To be familiar with and comply with relevant Trust Operational, Personnel and Health and Safety procedures.
Person specification
Qualifications and Training
Essential criteria
- GCSE English Language Grade C or higher or equivalent qualification
- RSA III Typewriting/Word Processing or equivalent or demonstrable skills
- Proficient in Word, Access, Excel, PowerPoint and Publisher
Skills, Knowledge and Experience
Essential criteria
- Excellent communication skills and ability to convey information
Desirable criteria
- Knowledge of managing electronic diaries
- Recent and relevant administration experience
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Mrs Nicola Owen
- Job title
- Ward Manager
- Email address
- [email protected]
- Telephone number
- 01246 512677
If you have problems applying, contact
- Address
-
Recruitment Team
Derbyshire Healthcare NHS Foundation Trust
1st Floor Kingsway House (Entrance D)
Kingsway
Derby
DE22 3LZ
- Telephone
- 07900 134410 / 01332 564856, option 1, option 1 (please note, my normal working days are Wed, Thu, Fri)
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