Job summary
- Main area
- Back Office Business Team
- Grade
- Not Agenda for Change
- Contract
- Permanent: Full Time
- Hours
- Full time
- Part time
- Job ref
- 166-RPC-6401521
- Employer
- Chesterfield Royal Hospital NHS Foundation Trust
- Employer type
- NHS
- Site
- Rectory Road Medical Centre
- Town
- Chesterfield
- Salary
- £22,368.06 pro rata
- Salary period
- Yearly
- Closing
- 31/07/2024 23:59
Employer heading
Business Services Administrator
Not Agenda for Change
Job overview
We’re looking for someone with excellent administration skills to join our Business Services Team at Royal Primary Care based at our Rectory Road site in Staveley.
- 37.5 hours per week
Main duties of the job
|
· To process all Subject Access Requests in a timely manner. · To process insurance / medical reports are completed and returned in a timely manner. · Ensure all invoices for work carried out are actioned accordingly. · Ensure routine, urgent and 2WW referrals are actioned within timeframes. · To update SystmOne with incoming information with regards to patient details, registering and de-registering of patients as appropriate. · Updating SystmOne with regards to notifications of patient deaths. · Undertake a variety of administrative duties to assist in the smooth running of the Practice including the provision of secretarial and clerical support to clinical staff and other members of the Practice team. |
Working for our organisation
Currently rated “Good” by the Care Quality Commission, we’re striving towards being Outstanding. Our vision is to be an exceptional provider of family medicine, dedicated to our patients, and we’re on a mission to improve our community’s health and reduce inequality.
Royal Primary Care surgeries are part of Chesterfield Royal Hospital Foundation Trust and this brings the benefits of being part of a larger organisation. As well as an NHS pension, you’ll have access to training and development opportunities and a whole raft of well-being initiatives to look after your physical and mental health. At Royal Primary Care, your happiness is at the heart of our appraisal system and we place great importance on everyone feeling included. You’ll have an equal say in how we look after you through access to our annual staff survey.
(Please note that this is not Agenda for Change)
Detailed job description and main responsibilities
To work within the Back Office Business Services Team on various functions to ensure the smooth running of the organisation.
Must be able to work on their own as well as part of a team
Self-motivated
Prioritise own workload
Able to work under pressure
Work to deadlines and targets
Analytical skills
Must have a keen eye for detail, inputting data accurately
Quick Leaner
The successful candidate should have great I.T. skills and knowledge of Excel, Word, MS Teams, and Outlook.
Other essential skill/qualifications are GCSE/ Functional Skills in English & Maths Level C/ Grade 4, ability to follow instructions, a desire for service improvement, having a pro-active approach in learning, attention to detail, problem solver and produce quality work.
Desirable skills/ qualifications are Medical Terminology, NVQ or equivalent in Business Administration, knowledge of an NHS environment, knowledge of working with SystmOne (or equivalent). Previous read coding advantageous
Person specification
Qualifications and Training
Essential criteria
- GCSE in Maths & English grade C or above
- ECDL or equivalent
Desirable criteria
- NVQ or equivalent Customer Care
- Formal training in a public-facing environment
- Knowledge of GP computer systems, preferably Systmone
Experience
Essential criteria
- Working with the public
- Understanding of back office functions
Desirable criteria
- Telephone call handling Experience
- Understanding of patient confidentiality and iGDPR
Skills and Knowledge
Essential criteria
- Good Team working skills
- Effective time management skills
- Ability to work independently following verbal or written instructions
- Clear communication skills
- Able to work independently or part of a team
- Understanding of the referral process for patients from primary to secondary care
- Understanding of Subject Access Requests and other types of requests from patients and or outside agencies
Desirable criteria
- Knowledge of searches within SystmOne
- Knowledge of appointment process
- Use of SMS system
- Use of admin email
- Understanding of the issues around safeguarding
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Gina Houchin
- Job title
- Deputy Practice Manager
- Email address
- [email protected]
- Telephone number
- 01246 748093
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