Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Fixed term: 6 months (or secondment)
- Hours
- Part time - 20 hours per week (Monday-Friday; 8.30am-12.30pm)
- Job ref
- 383-COR-5155-24
- Employer
- Derbyshire Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Hartington Unit
- Town
- Calow
- Salary
- £24,071 - £25,674 per annum, pro rata
- Salary period
- Yearly
- Closing
- 10/12/2024 23:59
Employer heading
Personal Secretary
Band 3
Want to make a real difference and have a truly rewarding career? Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
We’ve been rated ‘good’ overall by the CQC, with some outstanding services. The CQC commented at our most recent inspection on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.
We are passionate about making equality, diversity and inclusion part of our DNA. We take pride in our “People First Culture” which creates a workplace where everyone feels a genuine sense of belonging, difference is celebrated, and people are comfortable to bring their whole selves to work. We value the richness that comes from having colleagues that are fully representative of the local community. We welcome people who identify as Black, Asian or from a Minority Ethnic background, protected characteristics, and with all backgrounds and experiences.
Job overview
Base: Hartington Unit, Chesterfield Royal Hospital
We are looking for a Personal Secretary to work 20 hours per week, Monday-Friday; 8.30am-12.30pm.
The post holder will be required to work with the Clinical Management Team based in the Hartington Unit at Chesterfield Royal Hospital.
The post holder will be supporting them with daily rapid review meetings, along with diary management and other meetings essential to the day to day running of our NHS Trust. They will form part of the Reception team supporting the team as & when required and provide cover for the Senior Receptionist.
If you are applying for the post as secondment, you must have prior approval from your current line manager before applying.
Please note that this post may become permanent in the future.
Main duties of the job
If you have excellent diary management and meeting experience and would like to support our Area Service Managers, this post could be for you!
We are looking for someone who:
- has high quality secretarial skills
- can prioritise their own work
- has experience in diary/email management
- can take notes of meetings
- can arrange meetings via Outlook
- can produce documents to a high standard
- can deal with all telephone enquiries
Working for our organisation
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
CQC rated us as 'GOOD’ overall, commenting on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.”
Benefits include:
- Commitment to flexible working where this is possible
- 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years’ service
- Yearly appraisal and commitment to ongoing training
- Generous NHS pension scheme
- Good maternity, paternity and adoption benefits
- Health service discounts and online benefits
- Incremental pay progression
- Free confidential employee assistance programme 24/7
- Access to our LGBT+ network, BAME Network and Christian Network
- Health and wellbeing opportunities
- Structured learning and development opportunities
Detailed job description and main responsibilities
Please review the Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account
If you work well as part of a team and/or on your own initiative we would welcome an informal chat about the role or can arrange for you to visit us.
Person specification
Qualifications
Essential criteria
- Typing qualification (to RSA III standard) or equivalent typing or word processing qualification/ demonstrable experience
- CLAIT/IBT2/ECDL or equivalentor equivalent IT qualification/demonstrable experience
- GCSE English (Grade C or 4)
Desirable criteria
- NVQ 3 Business Administration/Studies
Skills
Essential criteria
- Spelling and grammatical accuracy
- Excellent written and verbal skills
- Organisational skills
- Team working
- Ability to prioritise
- Ability to work on own initiative
- Diary/Email Management
- Face-to-face skills
Knowledge and Experience
Essential criteria
- Microsoft computer packages
- Recent and relevant administration experience
- Previous telephone experience
- Willingness to undertake a wide range of admin duties
Desirable criteria
- Note taking
Personal Qualities
Essential criteria
- Flexible approach
- Ability to be a positive and effective member of a multi disciplinary team
- Ability to travel to other premises
- Awareness of requirement for confidentiality
S1 experience
Essential criteria
- Good working knowledge of S1
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Joanne Slinn
- Job title
- Professional Head of Admin
- Email address
- [email protected]
- Telephone number
- 07584 204792
If you have problems applying, contact
- Address
-
Recruitment Team
Derbyshire Healthcare NHS Foundation Trust
1st Floor Kingsway House (Entrance D)
Kingsway
Derby
DE22 3LZ
- Telephone
- 07900 138117 / 01332 564856, option 1, option 1 (please note, my normal working days are Mon, Tue, Wed)
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