Detailed job description and main responsibilities

The post-holder’s principal responsibilities and main areas of work are as indicated below.

Planning and Design

·       To ensure the effective operation of the Trusts Building Management System providing expert knowledge, guidance and support in its development and to ensure the safe and timely completion of planned and reactive maintenance of the Building Management System

·       Support the delivery of robust, effective and best value management of all Estates service and maintenance contracts, including other performance contracts and Service Level Agreements (SLA’s).  This will include the determination of the contract specification, terms and conditions, payment arrangements, ensuring the contractors competency to undertake such works and auditing their performance against SLA’s and KPI’s.

·       Manage the undertaking and co-ordination of condition surveys of estates plant and services using the data collected to prepare planning programmes for capital investment, statutory compliance and backlog maintenance and building maintenance to allow for annual EFPMS reporting

·       Participate in an on-call rota as necessary this will require working in stressful situations requiring the ability to deal with major and complex operational incidents as they arise.

Improvement, Monitoring, Policy/Service Development

·       Ensure all necessary action is undertaken in relation to Hazard Notices, Safety Action Bulletins and Medical Device Alerts and other such safety notices as they relate to estates services.

·       Responsible for the preparation and implementation of Departmental policies and procedures as directed.

·       Assist in the preparation of Estates Strategy and Business Planning processes, which will determine how department implements corporate and local objectives in the delivery of estates services.

·       Responsible for the selection of new estates equipment within the division. This will require the post holder to research current availability of best available equipment and to evaluate the most cost-effective option available.

·       Benchmarking existing services against other public sector bodies and where appropriate, private sector organisations, to challenge working practices consistently and constructively within the division.

Communication

·       Provide expert specialist and professional estates advice and guidance to the capital design section and external consultants on all schemes within the organisation.

·       Responsible for ensuring that all delegated works schemes are designed, costed and delivered on time and within budget. This will require close liaison with project staff and external contractors and consultants; negotiating with and organising contractors, suppliers, statutory agencies or utility companies; analysing and evaluating a range of complex multi-disciplinary options whilst working within organisational, financial and statutory parameters.

Management, Training & Leadership

Act as line manager for all maintenance staff within the Estates team, supervising both directly employed and external contractors working on a wide range of mechanical, electrical and building systems through the most efficient and effective means possible. This will include selecting and interviewing new candidates, conducting personal development interviews, preparation and management programmes for staff, undertaking disciplinary investigations and hearings etc. Management of the day-to-day operations of the Estates Maintenance Team supervising

·       Identify the training needs of all staff under their control. Undertake a lead role in providing mandatory and vocational training for Estates staff.

·       Be professionally up to date and to be actively aware of technical developments in the building/estate’s fields. Undertake continuing professional development to maintain the competency requirements of the post.

Finance and Budget

Contribute to the tendering process for all estate work, where formal tendering is required under Financial Procedures

·       Act as Authorising Officer and/or AP for delegated activities e.g. working at heights, working with asbestos, confined spaces etc.

·       Determine revenue consequences of capital and revenue developments.

Digital and Information

·       Monitor estates planned and reactive works and report on performance against agreed indicators.

·       Investigate significant non-compliance and determine methods of improving performance. This will require the extraction and evaluation of complex information from the Estates CAFM system.

 Research Development. Evaluation & Audit

o   Undertake a critical analysis and prioritisation of estates planned maintenance routines, considering current legislation guidance and the needs of public and staff. This will involve actively seeking new working methodologies and best practices both within the health service and other public sector bodies and within the private sector