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Crynodeb o'r swydd

Prif leoliad
200056
Gradd
NHS AfC: Band 3
Contract
Parhaol
Oriau
Rhan-amser - 28 awr yr wythnos
Cyfeirnod y swydd
262-A-24-6364723
Cyflogwr
North Cumbria Integrated Care NHS Foundation Trust
Math o gyflogwr
NHS
Gwefan
WCH
Tref
Whitehaven
Cyflog
£22,816 - £24,336 Per annum pro rata
Cyfnod cyflog
Yn flynyddol
Yn cau
19/07/2024 23:59

Teitl cyflogwr

North Cumbria Integrated Care NHS Foundation Trust logo

Administration Officer

NHS AfC: Band 3

Trosolwg o'r swydd

We are seeking to recruit a motivated Administration Officer to join our friendly, supportive and hardworking team in the Breast Screening Office at West Cumberland Hospital.

The successful candidate will be required to provide administrative support within the Breast Screening Unit which includes reception duties, managing patient appointments, answering patient enquiries, image and medical records handling, use of computers and data input. The post involves liaising with many NHS professionals, support staff and the general public to ensure an efficient and effective service. You will be a cheerful, versatile and helpful team-worker, literate and methodical, with excellent communication skills, able to relate well to people and put them at ease.

A proven ability to engage with a broad spectrum of staff at all levels and experience in the use of Information Management / Technology systems is essential. Candidates must be highly organised, with exceptional communication skills and excellent attention to detail. We positively support personal development for all colleagues across the department.

Prif ddyletswyddau'r swydd

Administration

§  Ensure all ‘invitation to screening’ letters are sent out by the appropriate date in accordance with national guidelines.

§  Retrieve client’s film packets for clinics, requesting film packets from other locations where necessary, documenting request and receipt of images. Tracking screening packets and hospital case notes as appropriate 

Gweithio i'n sefydliad

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria.  The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time':

  • Being a clinically led organisation
  • Quality and safety at the heart of our Trust
  • A positive patient experience every time
  • A great place to work
  • Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

 

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL).  Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed.

 

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

 

Relocation assistance may be available for successful applicants moving to the region for certain posts.  Please see our Policy for eligible vacancies.

·    Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

·    If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Important Information

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:

  • Junk Mail is checked regularly

Disclosure and Barring Service:

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:               

  • youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
  • the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Nacro – Tel: 0300 123 1999, or email: [email protected]

Unlock – Tel: 01634 247350, email [email protected] or complete the online form on the Unlock website

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

 

Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.

Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.

As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.

A lease car may be available for this position; further details will be provided upon appointment if applicable.

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

Excellent opportunities for development

Competitive NHS Pension scheme

Access to NHS discounts with retailers and leisure companies

EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems

These schemes are subject to availability

Manyleb y person

Skills and Aptitudes

Meini prawf hanfodol
  • Excellent communication skills.
  • Good organisational skills.
  • Good interpersonal skills.
  • Ability to prioritise work and meet deadlines.
  • Ability to manage workload within defined guidelines.

Personal Circumstances

Meini prawf hanfodol
  • Accuracy with attention to detail.

Other requirements

Meini prawf hanfodol
  • Willing to attend update courses as required.
  • Flexible approach to departmental working patterns.
  • Willing to accept responsibility.

Knowledge & Experience

Meini prawf hanfodol
  • Office and reception duties.
  • Communicating with clients, patients or the general public both by telephone and face to face.
  • Working as part of a team
Meini prawf dymunol
  • Working in a healthcare environment.

Qualifications

Meini prawf hanfodol
  • NVQ 2 in administration or equivalent.
  • GCSE English (Grade C or above) or equivalent.
Meini prawf dymunol
  • Essential IT skills (EITS) or equivalent.
  • NVQ 3 in administration or equivalent.

Bathodynnau ardystio / achredu cyflogwyr

Apprenticeships logoNo smoking policyPositive about disabled peopleAge positiveArmed Forces Covenant (Silver Award)Mindful employer.  Being positive about mental health.Disability confident employerBetter Health - SilverFair Train Silver StandardStep into health

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Jade Clark
Teitl y swydd
Office Manager
Cyfeiriad ebost
[email protected]
Rhif ffôn
01228 814136
Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg