Job summary
- Main area
- 202052
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 262-A-24-6339363
- Employer
- North Cumbria Integrated Care NHS Foundation Trust
- Employer type
- NHS
- Site
- West Cumberland Hospital
- Town
- Whitehaven
- Salary
- £25,147 - £27,596 per annum pro rata
- Salary period
- Yearly
- Closing
- 10/07/2024 23:59
Employer heading
Medical Education Coordinator
NHS AfC: Band 4
Job overview
Medical Education Coordinator Band 4 - 37.5hrs - WCH
The medical education team is responsible for the provision of undergraduate and post graduate education within the NCIC trust on behalf of Health Education England North East, Foundation and Specialty Schools, Newcastle University Medical School and UCLan in line with the trusts LDA’s and SLA’s.
The medical education department covers the entire Trust and we have 2 different physical bases-one at Carlisle and one at West Cumberland Hospital. This post will be based at WCH primarily but there may be occasions when travel is required. Flexible working and working from home are options.
Main duties of the job
The main purpose of the post is to provide support to the Medical Education Team to develop all educational opportunities/activities in Medical Education. To co-ordinate Medical Education, including learning provision for students, trainee doctors and trainers (Clinical and Educational Supervisors) in all specialties across the Trust. This includes all aspects of administration including induction co-ordination, timetabling, room bookings, record keeping and general office management. A different working pattern may be required at peak times.
Working for our organisation
At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We’re responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff.
Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’.
- Being a clinically led organisation
- Quality and safety at the heart
- A positive patient experience every time
- A great place to work
- Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability
Detailed job description and main responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed.
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
- Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
- If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Important Information
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
- Junk Mail is checked regularly
Disclosure and Barring Service:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
The changes mean that:
- youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
Nacro – Tel: 0300 123 1999, or email: [email protected]
Unlock – Tel: 01634 247350, email [email protected] or complete the online form on the Unlock website
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.
A lease car may be available for this position; further details will be provided upon appointment if applicable
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
Excellent opportunities for development
Competitive NHS Pension scheme
Access to NHS discounts with retailers and leisure companies
EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
These schemes are subject to availability
Person specification
Qualifications
Essential criteria
- 5 GCSEs Grade A to C or equivalent including English Language and Maths
- Diploma/NVQ level III in business administration, or equivalent experience
- Advanced keyboard skills
Desirable criteria
- RSA III or equivalent word processing qualification;
- ECDL/Advanced ECDL or equivalent
Knowledge & Experience
Essential criteria
- Knowledge of the full range of routine and non-routine administrative and organisation policies and procedures, acquired through training and relevant experience
- Previous experience of undertaking administrative tasks.
- Experience of word processing.
- Experience of working with Medical Staff.
- Knowledge of Medical Education.
- Microsoft office package including Excel spreadsheets.
Desirable criteria
- Minute taking/committee servicing.
- Project co-ordination i.e. event management
- Experience within NHS, Medical or other relevant education environments.
- Knowledge of Medical Staff Structures
- Knowledge of Health Education England (HEE) / General Medical Council (GMC).
Skills and Aptitudes
Essential criteria
- Excellent communication skills – written and verbal.
- Proven customer service skills.
- Proven word processing skills.
- High level of accuracy and attention to detail
- Ability to prioritise workload.
- Ability to meet tight deadlines.
- Ability to work without close supervision.
- Ability to work as part of a team.
- Ability to work on own initiative.
- Well-developed interpersonal skills
- Enthusiastic and highly motivated.
- Assertive
Desirable criteria
- Presentation skills.
- Persuasive and influencing skills.
- Negotiating and empathetic skills.
Personal Circumstances
Essential criteria
- Willingness to work/travel across sites as required
- Willingness to undertake personal development training in line with Trust policies.
- Ability to work flexibly as the post requirements may be more demanding at certain times of the year
- Reliable and punctual
Desirable criteria
- Driving licence
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Nicola Curry
- Job title
- Medical Education Admin Lead
- Email address
- [email protected]
- Telephone number
- 01946 68589
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