Job summary
- Main area
- Workforce Solutions - 202040
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Part time - 19 hours per week
- Job ref
- 262-A-24-6434039
- Employer
- North Cumbria Integrated Care NHS Foundation Trust
- Employer type
- NHS
- Site
- Parkhouse building
- Town
- Carlisle
- Salary
- £25,147 - £27,596 pa pro rata per annum
- Salary period
- Yearly
- Closing
- 30/07/2024 23:59
Employer heading
Bank Team Co-Ordinator *Internal Applicants*
NHS AfC: Band 4
Job overview
INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES ONLY
Bank Team Co-ordinator Band 4
To co-ordinate Bank requirements for the Trust, providing a service to meet the needs of the Care Groups.
To support the attraction strategy of recruiting high calibre staff to vacancies and development of a talent pipeline for workforce planning.
To provide high quality bank staff advice and support to all Business Units/Care Groups within the Trust/s. In addition, the Bank Team provides advice to other departments and colleagues in the Trust to manage gaps in service, deliver savings and improve systems/processes.
Main duties of the job
Duties may evolve as the Team continues to expand and set a gold standard benchmark for best practice.
The Bank Team supports the Trust to deliver a flexible and safe workforce to address short-term staffing Recruitment shortages so will lead and support attraction initiatives including recruitment drives and mass recruitment events.
Complete regular reviews, data cleansing and attraction/recruitment of Bank staff to meet business requirements.
To constantly seek to improve systems and processes to deliver a gold standard service to stakeholders, including bank staff members and SOPs
To support on liaison with NHS Providers, Advertisers, NHSE I, Procurement, Framework, Recruitment Fair and Conference providers etc. where appropriate.
Conduct investigations into any issues raised around a bank workers conduct or capability.
Make decisions for appropriate actions to be taken in the event of an investigation in accordance with the bank booking policy or escalate as appropriate
Ensure compliance of bank workers training to ensure the Trust has gold standard levels of compliance, thereby reducing risk to the Trust, ensuring developed communication skills are used as tact will be required..
Lead on projects ensuring bank workers comply with Trust training requirements requirements.
Working for our organisation
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time':
- Being a clinically led organisation
- Quality and safety at the heart of our Trust
- A positive patient experience every time
- A great place to work
- Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Detailed job description and main responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed.
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
· Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
· If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Important Information
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
- Junk Mail is checked regularly
Disclosure and Barring Service:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
The changes mean that:
- youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
Nacro – Tel: 0300 123 1999, or email: [email protected]
Unlock – Tel: 01634 247350, email [email protected] or complete the online form on the Unlock website
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.
A lease car may be available for this position; further details will be provided upon appointment if applicable.
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
Excellent opportunities for development
Competitive NHS Pension scheme
Access to NHS discounts with retailers and leisure companies
EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
These schemes are subject to availability
Person specification
Qualification
Essential criteria
- Diploma/NVQ Level 4 level in business admin or other relevant subject or equivalent experience
- GCSEs in Maths and English.
Experience
Essential criteria
- Significant administrative experience in an Agency/HR/Recruitment/Operational/Commercial or Customer Service setting
Desirable criteria
- Public Sector or Commercial Temporary Staffing experience
- Working in the NHS
- Medical/AfC Staff Recruitment
Knowledge
Essential criteria
- Understanding of a range of administrative processes and systems in a busy environment
- Working knowledge and experience of Microsoft packages (especially Word and Excel).
- Knowledge of a range of administrative, HR procedures and payroll procedures including rostering and systems used for payment of time worked
- Knowledge of employee/payroll databases e.g. Oracle, ESR.
Desirable criteria
- Understanding of issues relating to Staff recruitment
- Knowledge of applicant tracking systems.
- An interest and/or understanding of the NHS and/or NHSE I guidelines/directives.
Skills and Aptitudes
Essential criteria
- Well developed communication and interpersonal skills
- Ability to provide a customer focussed approach
- Maturity
- Ability to use persuasive and motivational skills
- Effective teamwork
- Ability to prioritise daily and longer-term priorities, where there are conflicting demands
- Ability to handle conflict, manage challenging conversations, and deliver difficult messages.
- Work calmly and professionally when under pressure
- Adhere to tight deadlines, maintaining accuracy and attention to detail.
- Computer literate
Other requirements
Essential criteria
- Ability to travel independently across Cumbria/UK and overseas if/when required.
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- Sian Evans-Carpenter
- Job title
- Temporary Staffing Manager
- Email address
- [email protected]
- Telephone number
- 01946523923
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