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Job summary

Main area
Histopathology
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 22.5 hours per week
Job ref
262-A-24-6424726
Employer
North Cumbria Integrated Care NHS Foundation Trust
Employer type
NHS
Site
Cumberland Infirmary
Town
Carlisle
Salary
£22,816 - £24,336 per annum
Salary period
Yearly
Closing
26/07/2024 23:59

Employer heading

North Cumbria Integrated Care NHS Foundation Trust logo

Team Secretary

NHS AfC: Band 3

Job overview

INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES ONLY

Team Secretary, Band 3. 22.5 hours per week

Provide secretarial support to a high standard to consultants and their teams, undertaking duties as delegated by the medical secretary. Deputise for the medical secretary in their absence

Provide secretarial support to the histopathology Consultants and their teams.

Key working relationships with other Trust staff

Please see attached job description/ job specification for further details

Main duties of the job

Provide a secretarial service including audiotyping, other internal and external correspondence. Input information onto the patient information system, ensuring accurate data input into all computerised systems. Deal with case notes appropriately, sending to the correct department and updating their location in PAS.

Assist in the training of all new secretarial staff to the department

Working for our organisation

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria.  The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time':

  • Being a clinically led organisation
  • Quality and safety at the heart of our Trust
  • A positive patient experience every time
  • A great place to work
  • Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Detailed job description and main responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

 

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL).  Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed.

 

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

 

Relocation assistance may be available for successful applicants moving to the region for certain posts.  Please see our Policy for eligible vacancies.

 

·    Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

·    If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Important Information

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:

  • Junk Mail is checked regularly

Disclosure and Barring Service:

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:               

  • youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
  • the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Nacro – Tel: 0300 123 1999, or email: [email protected]

Unlock – Tel: 01634 247350, email [email protected] or complete the online form on the Unlock website 

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

 

Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.

Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months. 

As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits. 

A lease car may be available for this position; further details will be provided upon appointment if applicable. 

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

Excellent opportunities for development

Competitive NHS Pension scheme

Access to NHS discounts with retailers and leisure companies

EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems 

These schemes are subject to availability 

 

 

Person specification

Qualifications

Essential criteria
  • GCSE English Language ( minimum grade C) or equivalent
  • RSA 2 word processing or equivalent
Desirable criteria
  • RSA 3 word processing or equivalent
  • NVQ 3 in administration or equivalent

Experience

Essential criteria
  • Operating word processing and computer packages
  • Audio typing
Desirable criteria
  • Secretarial duties
  • Medical audio typing

Knowledge

Essential criteria
  • Computer literate
  • Requirements of the Data Protection Act, GDPR, Access to Health Records
  • Health and Safety Requirements in the Workplace
  • Equality Issues
Desirable criteria
  • Medical terminology
  • Microsoft Office packages
  • PAS

Skills and Aptitudes

Essential criteria
  • Effective communication and interpersonal skills
  • Able to analyse complex facts or situations
  • Able to use initiative appropriately in a team environment
  • Able to work unsupervised
  • Ability to organise and prioritise workload
  • Able to work to deadlines

Personnal circumstances

Essential criteria
  • Enthusiastic

Other requirements

Essential criteria
  • Willing to train to develop further skills

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPositive about disabled peopleAge positiveArmed Forces Covenant (Silver Award)Mindful employer.  Being positive about mental health.Disability confident employerBetter Health - SilverFair Train Silver StandardStep into health

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Karen Simpson
Job title
Operational Manager
Email address
[email protected]
Telephone number
01228 814817
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