Crynodeb o'r swydd
Teitl cyflogwr
Administration Assistant - Estates, Facilities and Capital Planning
Band 2
Trosolwg o'r swydd
The post holder will provide an effective admin support service to the Directorate of Estates, Facilities and Capital Planning Team. A high degree of initiative and good organisational skills is required along with the ability to provide excellent communication skills.
Prif ddyletswyddau'r swydd
Carry out routine administrative duties pertinent to the service
The role requires the individual to work as part of a multi – disciplinary team.
The post holder will be expected to undertake / complete the following tasks (where applicable) :-
Receiving, recording, sorting and distributing any form of communication and take appropriate action including escalation where appropriate
Meet and greet visitors to the Trusts
Order and receive stocks and stores
Data collection, update, management and maintenance of systems relevant to service
Word processing / utilising Microsoft Office
General administrative and clerical procedures including receiving and sending e-mails, filing, photocopying, scanning of documents and faxing as required
Compliance with General Data Protection Regulations and patient confidentiality supporting processes for clinical governance and information governance
To coordinate telephone calls, diary requests, messaging and meetings for the Directorate of Estates, Facilities and Capital Planning
Service formal meetings across the Directorate, through collation and retrieval of papers, production of agendas, taking minutes of meetings, capturing relevant discussion and action points. Co-ordinate and ensure the typing and distribution of relevant papers in a timely manner
Please note this post may close at sufficient applicants.
Gweithio i'n sefydliad
Leadership and Improvement Training
South Tees Hospitals NHS Foundation Trust offers Novice leadership and improvement training to all new staff to the Trust.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
Details of the full job description and person specification are available to view when you click to apply for the vacancy and click on the ‘about this job’ link and the documents will be attached at the bottom of the screen.
Manyleb y person
Knowledge & Skills
Meini prawf hanfodol
- Excellent communication and interpersonal skills
- Understanding of clerical processes
- Efficient and accurate word processing skills
Meini prawf dymunol
- Complaint Handling experience
- Experience of ordering/paying invoices
Qualifications
Meini prawf hanfodol
- GCSE’s A-C or equivalent qualification or experience
- NVQ 2 in Business Administration or equivalent experience.
Experience
Meini prawf hanfodol
- Knowledge of Office and Outlook, including word, excel and internet
Meini prawf dymunol
- Experience of supporting a team
- Customer service experience
- Administrative experience
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- April Christie
- Teitl y swydd
- Car Parking Manager
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 01642 850850
- Gwybodaeth i gefnogi eich cais
01642 850 850 ext 58272
Rhestr swyddi gyda South Tees Hospitals NHS Foundation Trust yn Gwasanaethau gweinyddol neu bob sector