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Crynodeb o'r swydd

Prif leoliad
Corporate Services
Gradd
Band 2
Contract
Parhaol
Oriau
Llawnamser - 37.5 awr yr wythnos
Cyfeirnod y swydd
328-CP-6337683
Cyflogwr
South Tees Hospitals NHS Foundation Trust
Math o gyflogwr
NHS
Gwefan
The James Cook University Hospital
Tref
Middlesbrough
Cyflog
£22,383 Per Annum
Cyfnod cyflog
Yn flynyddol
Yn cau
26/07/2024 23:59

Teitl cyflogwr

South Tees Hospitals NHS Foundation Trust logo

Administration Assistant - Estates, Facilities and Capital Planning

Band 2

Trosolwg o'r swydd

The post holder will provide an effective admin support service to the Directorate of Estates, Facilities and Capital Planning Team. A high degree of initiative and good organisational skills is required along with the ability to provide excellent communication skills.

 

Prif ddyletswyddau'r swydd

Carry out routine administrative duties pertinent to the service

The role requires the individual to work as part of a multi – disciplinary team.

The post holder will be expected to undertake / complete the following tasks (where applicable) :-

Receiving, recording, sorting and distributing any form of communication and take appropriate action including escalation where appropriate

Meet and greet visitors to the Trusts

Order and receive stocks and stores

Data collection, update, management and maintenance of systems relevant to service

Word processing / utilising Microsoft Office

General administrative and clerical procedures including receiving and sending e-mails, filing, photocopying, scanning of documents and faxing as required

Compliance with General Data Protection Regulations and patient confidentiality supporting processes for clinical governance and information governance

To coordinate telephone calls, diary requests, messaging and meetings for the Directorate of Estates, Facilities and Capital Planning

Service formal meetings across the Directorate, through collation and retrieval of papers, production of agendas, taking minutes of meetings, capturing relevant discussion and action points.  Co-ordinate and ensure the typing and distribution of relevant papers in a timely manner

Please note this post may close at sufficient applicants.

Gweithio i'n sefydliad

Leadership and Improvement Training

South Tees Hospitals NHS Foundation Trust offers Novice leadership and improvement training to all new staff to the Trust.

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

Details of the full job description and person specification are available to view when you click to apply for the vacancy and click on the ‘about this job’ link and the documents will be attached at the bottom of the screen.

Manyleb y person

Knowledge & Skills

Meini prawf hanfodol
  • Excellent communication and interpersonal skills
  • Understanding of clerical processes
  • Efficient and accurate word processing skills
Meini prawf dymunol
  • Complaint Handling experience
  • Experience of ordering/paying invoices

Qualifications

Meini prawf hanfodol
  • GCSE’s A-C or equivalent qualification or experience
  • NVQ 2 in Business Administration or equivalent experience.

Experience

Meini prawf hanfodol
  • Knowledge of Office and Outlook, including word, excel and internet
Meini prawf dymunol
  • Experience of supporting a team
  • Customer service experience
  • Administrative experience

Bathodynnau ardystio / achredu cyflogwyr

Apprenticeships logoNo smoking policyMenopause Friendly EmployerAge positiveCare quality commission - GoodArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerNHS Rainbow badgeStep into healthArmed Forces CovenantBetter Health at Work Gold Award

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Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
April Christie
Teitl y swydd
Car Parking Manager
Cyfeiriad ebost
[email protected]
Rhif ffôn
01642 850850
Gwybodaeth i gefnogi eich cais

01642 850 850 ext 58272

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