Job summary
- Main area
- Corporate Services
- Grade
- Band 2
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 328-CP-6337683
- Employer
- South Tees Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- The James Cook University Hospital
- Town
- Middlesbrough
- Salary
- £22,383 Per Annum
- Salary period
- Yearly
- Closing
- 26/07/2024 23:59
Employer heading
Administration Assistant - Estates, Facilities and Capital Planning
Band 2
Job overview
The post holder will provide an effective admin support service to the Directorate of Estates, Facilities and Capital Planning Team. A high degree of initiative and good organisational skills is required along with the ability to provide excellent communication skills.
Main duties of the job
Carry out routine administrative duties pertinent to the service
The role requires the individual to work as part of a multi – disciplinary team.
The post holder will be expected to undertake / complete the following tasks (where applicable) :-
Receiving, recording, sorting and distributing any form of communication and take appropriate action including escalation where appropriate
Meet and greet visitors to the Trusts
Order and receive stocks and stores
Data collection, update, management and maintenance of systems relevant to service
Word processing / utilising Microsoft Office
General administrative and clerical procedures including receiving and sending e-mails, filing, photocopying, scanning of documents and faxing as required
Compliance with General Data Protection Regulations and patient confidentiality supporting processes for clinical governance and information governance
To coordinate telephone calls, diary requests, messaging and meetings for the Directorate of Estates, Facilities and Capital Planning
Service formal meetings across the Directorate, through collation and retrieval of papers, production of agendas, taking minutes of meetings, capturing relevant discussion and action points. Co-ordinate and ensure the typing and distribution of relevant papers in a timely manner
Please note this post may close at sufficient applicants.
Working for our organisation
Leadership and Improvement Training
South Tees Hospitals NHS Foundation Trust offers Novice leadership and improvement training to all new staff to the Trust.
Detailed job description and main responsibilities
Details of the full job description and person specification are available to view when you click to apply for the vacancy and click on the ‘about this job’ link and the documents will be attached at the bottom of the screen.
Person specification
Knowledge & Skills
Essential criteria
- Excellent communication and interpersonal skills
- Understanding of clerical processes
- Efficient and accurate word processing skills
Desirable criteria
- Complaint Handling experience
- Experience of ordering/paying invoices
Qualifications
Essential criteria
- GCSE’s A-C or equivalent qualification or experience
- NVQ 2 in Business Administration or equivalent experience.
Experience
Essential criteria
- Knowledge of Office and Outlook, including word, excel and internet
Desirable criteria
- Experience of supporting a team
- Customer service experience
- Administrative experience
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- April Christie
- Job title
- Car Parking Manager
- Email address
- [email protected]
- Telephone number
- 01642 850850
- Additional information
01642 850 850 ext 58272
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