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Detailed job description and main responsibilities

Monthly Management Accounts

1.      Generate Key Management Information: Focus on delivering insightful month-end management accounts and annual budgets.

2.      Process and Validate Financial Documents: Ensure all management information aligns with Trust financial procedures, providing thorough documentation and resolving any discrepancies.

 3.      Support Statutory Compliance: Assist management in meeting all statutory obligations efficiently.

 4.      Build Strong Internal Relationships: Foster positive relationships with divisional and departmental managers, positioning the Finance Department as a trusted advisory service.

 5.      Engage with External Bodies: Maintain excellent relationships with external stakeholders, addressing user requirements, managing funding issues, and ensuring timely income through invoicing.

6.      Team Collaboration: Provide cover for team members as needed to ensure seamless service delivery. 

7.      Manage Systems Administration: Oversee daily systems administration tasks, ensuring they are completed professionally and on time.

 Budgetary Control

 1.      Prepare Comprehensive Budget Documentation: Compile all necessary documents for the Trust's annual planning/budget-setting process, ensuring all relevant factors are included. Collaborate with Divisional Managers and Department Heads to agree on rolling budgets and highlight cost pressures for the upcoming year.

 2.      Deliver Accurate Budget Statements: Ensure timely and precise delivery of budget statements for specific areas, maintaining accuracy in the General Ledger.

 3.      Monitor and Report Cost Pressures: Identify and report monthly cost pressures within the division to Divisional and Service Managers.

 4.      Support Business Cases: Assist in the financial aspects of preparing business cases.

5.      Facilitate Managerial Meetings: Ensure Divisional Managers receive timely reports and arrange meetings to discuss any financial concerns throughout the year. Follow up on actions and report issues to the Financial Advisor, Divisional Accountant, or Head of Management Accounts.

6.      Onboard New Budget Holders: Meet with newly appointed budget holders to explain budget statements and address any financial issues.

Financial Management

1.      Maintain and Update Manpower Files: Keep the manpower establishment files current for specific divisions, ensuring Divisional Managers stay within budget. Advise on budget usage and limitations, using Establishment Control Forms and ESR system processes to ensure budget reconciliation. 

2.      Ensure Compliance with Financial Instructions: Make sure Directorate Managers follow the Trust's Standing Financial Instructions.

 3.      Document and Explain Variances: Record significant variances in expenditure and ad-hoc income monthly. Explain their impact on the division and suggest ways to address them.

4.      Prepare and Comment on Reports: Complete and provide insights on various reports to help the Finance Business Partner and Head of Financial Management prepare monthly Board Papers.

 5.      Support Performance Monitoring: Provide information for Performance Monitoring Meetings, highlighting cost pressures and other issues for discussion with the Clinical Director, Divisional Managers, and Chief Finance Officer.

6.      Attend Financial Meetings: Participate in monthly meetings with senior finance leaders to explain the division's financial position and address any queries from Senior Financial Managers.

 7.      Advise Divisional Managers: Arrange and attend monthly meetings with Divisional Managers to review their financial position, offering advice and recommendations on effective budget use, including costing and analysis for decision-making.

 8.      Produce Ad-Hoc Financial Figures: Generate figures for divisional ad-hoc returns as needed.

 9.      Update Management Reports: Review and update management reports using spreadsheets and other software, ensuring accurate data entry and storage, and regularly designing and formatting spreadsheets.