Job summary
- Main area
- Endoscopy
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 25 hours per week (Monday - Friday)
- Job ref
- 100-AC204-0924
- Employer
- Hywel Dda University Health Board
- Employer type
- NHS
- Site
- Glangwili General Hospital
- Town
- Carmarthen
- Salary
- £25,524 - £28,010 per annum (pro rata if part time)
- Salary period
- Yearly
- Closing
- 06/10/2024 23:59
- Interview date
- 15/10/2024
Employer heading
Bowel Screening Wales Waiting List Clinic Co-ordinator
Band 4
Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.
If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]
To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs
Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until the annual pay uplift for 2024/25 is confirmed.
Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.
Job overview
An exciting opportunity has emerged as part of the Bowel Screening Wales Team locally. This new band 4 waiting list clinic co-ordinator will be based at Glangwili hospital and support a small, but growing team of 8 specialist screening practitioners.
The post holder will provide an efficient, comprehensive administrative service for Bowel Screening Wales (BSW), ensuring high standards at all times. This will be in conjunction with departmental leads, ensuring a professional and confidential service at all times.
The post holder will be able to manage own workload with minimal supervision within agreed guidelines.
As a senior administrator, ensure that all the office functions and duties of the administration team are managed.
Main duties of the job
To provide an efficient, comprehensive administrative service for Bowel Screening Wales (BSW), ensuring high standards at all times. This will be in conjunction with departmental leads, ensuring a professional and confidential service at all times
To liaise with and schedule appointments for Bowel Screening participants, using a number of IT systems for data entry and report generation.
The post holder will provide and coordinate administrative and secretarial services including for example, the preparation of agendas and minutes, and any appropriate follow-up action as required. In addition, the post holder will provide project support and be responsible for managing databases.
The post hold will support a team with the management of projects by gathering information, analysing and presenting information, and undertaking enquires as and when is necessary. The work is varied and changeable.
The post holder may supervise other staff.
Working for our organisation
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
47 general practices (6 of which are managed practices), 45 dental practices (including 4 orthodontic), 96 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
Detailed job description and main responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
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Interviews will be held on 15/10/2024
Person specification
Qualifications and Knowledge
Essential criteria
- Level 3 qualification (e.g. A Levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative / office skills and knowledge
- Experience of a full range of duties working in an administrative / office environment
- Knowledge of specialist NHS/ Organisational terminology
Desirable criteria
- Secretarial training
Experience
Essential criteria
- Experience of working in an administrative / office environment
- Familiar and competent with Microsoft IT packages, especially Work, Excel and Powerpoint
- Experience of setting up spreadsheets, databases
- Familiar and confident using email and searching the internet
Desirable criteria
- Experience of working in a multidisciplinary team.
Language Skills
Desirable criteria
- Welsh Speaker (Level 1)
Values
Essential criteria
- Ability to embrace the following personal values and behaviours on a daily basis - • Dignity, Respect and Fairness • Integrity, Openness and Honesty • Caring, Kindness and Compassion
- Ability to demonstrate a commitment to our organisational values - • Working together to be the best we can be • Striving to develop and deliver excellent services • Putting people at the heart of everything we do
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Bethan Browning
- Job title
- Lead Specialist Screening Practitioner
- Email address
- [email protected]
- Telephone number
- 01267 283218
- Additional information
Sara Buckley Lead Specialist Screening Practitioner 01437 773041
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