HealthJobsUK

Job overview

Are you experienced in providing comprehensive executive, secretarial and administrative support to a Senior Management role and looking for a dynamic and rewarding role?  

For this role, you will need to be proactive and resourceful with excellent organisational skills and an ability to prioritise workloads and meet required deadlines. With close attention to detail, you should have excellent written and verbal communication skills, as well as being confident at developing good relationships with both internal and external managers, peers and staff.  

Electronic diary management and minute taking experience is essential for this role.  You will also be line manager to some members of the PA Team within Screening.

Main duties of the job

·     The post holder will line manage the Senior Management Assistants, which includes sickness absence management and performance reviews etc

·     The post holder will also provide comprehensive executive, secretarial and administrative support to the Screening Services Senior Management Team (SMT).

·     This includes planning and organising complex activities and logistics, providing high level support to projects as required, dealing with confidential and sensitive information and communicating/liaising with SMT Managers, senior executives in Health Boards, colleagues in Welsh Government and wider partners including Local Authorities as appropriate. 

·     The post holder will manage SMT level meetings as required including the collation, tracking and dissemination of papers, taking of minutes and management of actions. This is a key role to the effective running of Screening Services. The duties and responsibilities listed below are not intended to be exhaustive but are set out to indicate the main areas of activity currently expected of any Senior Management Assistant Coordinator.  The post holder will therefore be expected to adopt a flexible approach when the needs of the role require.

·     The post holder will also be responsible for developing standard operating processes (SOPs) and procedures and working with peers to ensure these are in place and being adhered to for the team.

Working for our organisation

We are Public Health Wales – the national public health organisation for Wales. Our purpose is ‘working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations. 

Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales.  Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change. 

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion.  We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/

For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/