Job summary
Employer heading
Purchasing & Supply Officer
Band 2
WHO WE ARE:
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health
and care needs of our local population whilst also working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.
Our mission is “Living Well, Caring Well, Working Together”. We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board’s Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic
objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future. We have challenging times ahead, but we are confident that by tackling these challenges together, we can support people to live healthier lives and reduce the unfair differences in
the prevalence of illness and health outcomes we see in our communities today. We aspire to deliver outstanding care and treatment for people when they need it, where they need it; care that compares well with the best in the world, but to do so, we need to transform how we deliver services over the
next decade and beyond.
We are a values-driven organisation and out goals will only be realised if our values are at the heart of everything we do. Created by colleagues, patients and their families and carers, our values are:
- We are kind and caring
- We are respectful
- We have trust and integrity
- We take personal responsibility
As an organisation we strongly believe that it is vital our leaders exhibit the behaviours and values that we expect from all our staff.
We are a teaching Health Board with close links to the university sector, and together we are training the next generation of healthcare professionals, while working on research that will hopefully unlock the cures for today’s illnesses
The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2024/2025 and will be implemented in November 2024 backdated to 1st April 2024 where applicable.
Job overview
An exciting opportunity has arisen for a Purchasing & Supply Officer within the ALAS Posture & Mobility Service, based in Treforest Industrial Estate.
The focus of the role will be working as a member of the Purchasing and Supply Team supporting in the purchase and supply of posture and mobility equipment and accessories. The role will include using the computerised ALAS stock control system (BEST) and Oracle for ordering, receipt, control and distribution of equipment.
The successful candidate will require strong organisational skills including an eye for detail. The ability to prioritise workloads, and to work effectively in a busy environment is essential for this role. Candidates should possess well developed interpersonal and communication skills with an ability to support individual and team working. The post holder will be expected to be flexible to provide cover between teams as and when required i.e. within reception area, recycling department, or any of the ALAS administration departments.
Previous NHS experience and working in a warehouse or procurement department would be an advantage, but is not essential. Post holders will be expected at all times to behave in accordance with our values demonstrating commitment to the delivery of high quality services to patients.
If you feel you could work within our friendly, patient focused Service we would like to hear from you.
Main duties of the job
Please refer to the job description for a full account of the role.
- To process orders via the Oracle ordering system in compliance with Cardiff and Vale Health Board (CAVHB) procedures.
- To advise and liaise with other ALAS administrative and management staff to ensure the efficient and effective operation of the Service.
- To develop strong working relationships with suppliers and the clinical/ technical teams to ensure that stock levels are maintained and that equipment (including spares and accessories) are available in a timely manner.
- Participate in monthly and annual stock audits.
- To produce consistently reliable and accurate work in a timely manner.
- To participate in the issue, control, monitoring and distribution of equipment stocks, including maintaining databases, monthly stock takes and reports and performance data.
- To pull equipment ready for clinics ensuring accuracy and timeliness of delivery.
- To receipt goods and check against order, updating the asset register on BEST.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Working for our organisation
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.
Our mission is "Caring for People, Keeping People Well",and our vision is that every person's chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population's health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.
Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.
Detailed job description and main responsibilities
- Provide cover between teams as and when required i.e. within reception area, recycling department, or any of the ALAS administration departments.
- To ensure all returned equipment is reconciled and put back in the general stock to support good stock control.
- To liaise with equipment suppliers by telephone, email, and meetings. To ensure that equipment is received at the correct delivery point and within the stipulated delivery period.
- To monitor expected delivery dates and proactively liaise with suppliers to inform clinical/ technical staff concerning unavoidable delivery delays and stock shortages.
- Contribute to the development of the control and administrative systems of the Purchasing and Supply Function.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications
Essential criteria
- GCSE or equivalent in Maths and English Grade A*-C
Desirable criteria
- NVQ 2 or equivalent in Business Administration.
Experience
Essential criteria
- Demonstrable experience in customer care environment.
Desirable criteria
- Previous experience of working in an NHS environment.
- Previous experience of working in a warehouse or procurement department
Skills
Essential criteria
- Ability to communicate effectively in a variety of mediums.
- Able to demonstrate good levels of accuracy in all areas of work.
- Able to work with computers.
- Appreciation of the importance of manual handling skills, all Trust policies and infection prevention.
- Able to prioritise work.
Desirable criteria
- Good working use of Microsoft Office.
- Able to work on own initiative.
Special Knowledge
Essential criteria
- Basic IT literacy
Desirable criteria
- Knowledge of Oracle ( Ordering system)
Personal Qualities
Essential criteria
- Ability to work as part of a team.
- Flexible, adaptable and self motivated to the needs of the service
- Able to work under pressure with potential for interrupted work pattern.
- Able and willing to undertake training for this role.
- Commitment to CPD.
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Martin Grist
- Job title
- PMC Stock Manager
- Email address
- [email protected]
- Telephone number
- 01443 661715
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