Job vacancy: Administrative Assistant, Public Health Wales NHS Trust, Swansea

Job summary

Main area: Admin and Clerical
Grade: Band 3
Contract: Permanent: Meet the needs of the service
Hours: Full time - 37.5 hours per week
Job ref: 028-AC084-0325

Employer: Public Health Wales NHS Trust
Employer type: NHS
Site: Singleton Hospital
Town: Swansea
Salary: £24,433 - £26,060 per annum
Salary period: Yearly
Closing: 07/04/2025 23:59

Administrative Assistant

Band 3

Welcome to Public Health Wales, the national public health organisation for Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and watch this video about our Strategic Plan

Working together, with trust and respect, to make a difference

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

Detailed job description and main responsibilities

Key Requirements:

You will need to have good and accurate literacy, numeracy and administrative skills with the ability to analyse information to solve general queries. You’ll also need good keyboard skills.

As you’ll be managing a variety of relationships with different stakeholders so it’s important you have good communication skills and can work on your own initiative.

Good planning and organising skills are key for this role and you should be used to working under pressure to meet deadlines allowing flexibility and resilience.

The main skills needed for this role are;

Professionalism
Organization skills
Time management
Interpersonal skills
Written communication skills
Verbal communication skills
Attention to detail
Microsoft Word, PowerPoint, and Excel experience
Adaptability

For further details please see the attached Job Description and Person Specification.

Person specification

Qualifications

Essential criteria

Demonstrable proven experience of working as an Administrator
Intermediate IT skills / GCSE/NVQ Level 3, or equivalent experience

Desirable criteria

Customer service

Experience

Essential criteria

Demonstrable experience in an administrative role
Experience of communicating with colleagues and the public

Desirable criteria

Working in an NHS environment
Use of Procurement Systems

Skills

Essential criteria

Organisation and time management

The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2024/2025 and will be implemented in November 2024 backdated to 1st April 2024 where applicable.

Public Health Wales, reserves the right to close this vacancy early. We therefore encourage early applications.

Priority is given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

If you have a disability and have any particular requirements to enable you to participate in the application process, please contact [email protected]

IMPORTANT NOTE FOR APPLICANTS: Applications for our roles are carefully reviewed and shortlisted based on specific criteria, which varies from job to job. Using a generic application to apply for multiple roles or relying on automated AI application services, such as Lazy Apply or AI Apply, may not provide the necessary information, leading to your application being overlooked. To ensure your application is given full consideration, we recommend submitting a tailored application that directly addresses the criteria listed in the Person Specification section of the advert.

If you are successful and short listed for interview you will be contacted by email using the address with which you registered. Please ensure you check your email account regularly.

We are committed to fair, transparent recruitment and believe in equality of opportunity in our workplace and will not tolerate discrimination on grounds of age, disability, gender identity, religion or belief, race or nationality, marriage or civil partnership status, sex, sexual orientation, working pattern, caring responsibilities, trade union activity or political beliefs – or on any other grounds. We welcome applications from individuals seeking flexible working arrangements.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

The salary scale shown is for a full-time member of staff, with the amount being adjusted pro rata for those working less than 37.5 hours per week.

In general, anyone joining our Trust who has not previously worked in the NHS will, by default, start on the first point of the advertised pay band. Pay progression will then be determined by annual Performance and Development Reviews in accordance with the NHS Wales Pay Progression Policy. An application for Incremental Credit may be considered, but can only be awarded based on evidenced, reckonable service and/or equivalent, relevant experience.

Stop Smoking Wales is the NHS Smoking Cessation Service in Wales

Mindful employer. Being positive about mental health.

Employer pledge demonstrating a commitment to change how we think and act about mental health

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name: Benjamin Davies
Job title: Business Support Manager
Email address: [email protected]
Telephone number: 07917564050

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Job summary

Employer heading

Administrative Assistant

Band 3

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Qualifications

Essential criteria

Desirable criteria

Experience

Essential criteria

Desirable criteria

Skills

Essential criteria

Employer certification / accreditation badges

Applicant requirements

Documents to download

Further details / informal visits contact

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