Job vacancy: Administrative Assistant, Public Health Wales NHS Trust, Swansea

Job summary

Main area: Admin and Clerical
Grade: Band 3
Contract: Fixed term: 8 months (Meet the needs of the service)
Hours: Full time - 37.5 hours per week
Job ref: 028-AC457-0724

Employer: Public Health Wales NHS Trust
Employer type: NHS
Site: Singleton Hospital
Town: Swansea
Salary: £23,159 - £24,701 per annum
Salary period: Yearly
Closing: 24/07/2024 23:59

Administrative Assistant

Band 3

Welcome to Public Health Wales, the national public health organisation for Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and watch this video about our Strategic Plan

Working together, with trust and respect, to make a difference

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until the annual pay uplift for 2024/25 is confirmed.

Detailed job description and main responsibilities

Key Requirements:

You will need to have good and accurate literacy, numeracy and administrative skills with the ability to analyse information to solve general queries. You’ll also need good keyboard skills.

As you’ll be managing a variety of relationships with different stakeholders so it’s important you have good communication skills and can work on your own initiative.

Good planning and organising skills are key for this role and you should be used to working under pressure to meet deadlines allowing flexibility and resilience.

The main skills needed for this role are;

Professionalism
Organization skills
Time management
Interpersonal skills
Written communication skills
Verbal communication skills
Attention to detail
Microsoft Word, PowerPoint, and Excel experience
Adaptability

For further details please see the attached Job Description and Person Specification.

Person specification

Qualifications

Essential criteria

Demonstrable proven experience of working as an Administrator
Intermediate IT skills / GCSE/NVQ Level 3, or equivalent experience

Desirable criteria

Customer service

Experience

Essential criteria

Demonstrable experience in an administrative role
Experience of communicating with colleagues and the public

Desirable criteria

Working in an NHS environment
Use of Procurement Systems

Skills

Essential criteria

Organisation and time management

Public Health Wales, reserves the right to close this vacancy early. We therefore encourage early applications.

Priority is given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

If you have a disability and have any particular requirements to enable you to participate in the application process, please contact [email protected]

If you are successful and short listed for interview you will be contacted by email using the address with which you registered. Please ensure you check your email account regularly.

We are committed to fair, transparent recruitment and believe in equality of opportunity in our workplace and will not tolerate discrimination on grounds of age, disability, gender identity, religion or belief, race or nationality, marriage or civil partnership status, sex, sexual orientation, working pattern, caring responsibilities, trade union activity or political beliefs – or on any other grounds. We welcome applications from individuals who may wish to work part time or apply on a job share basis.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

The salary scale shown is for a full-time member of staff, with the amount being adjusted pro rata for those working less than 37.5 hours per week.

In general, anyone joining our Trust who has not previously worked in the NHS will, by default, start on the first point of the advertised pay band. Pay progression will then be determined by annual Performance and Development Reviews in accordance with the NHS Wales Pay Progression Policy. An application for Incremental Credit may be considered, but can only be awarded based on evidenced, reckonable service and/or equivalent, relevant experience.