Job summary
Employer heading
PA/Senior Administration and Resource Officer
Band 4
Welcome to Public Health Wales, the national public health organisation for Wales
Our vision is Working to achieve a healthier future for Wales
To find out more visit Public Health Wales and watch this video about our Strategic Plan
Working together, with trust and respect, to make a difference
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Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.
Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until the annual pay uplift for 2024/25 is confirmed.
Job overview
An excellent opportunity has arisen for a keen, enthusiastic, highly motivated individual to join the National Safeguarding Service (NHS Wales) as a Personal Assistant/Senior Administration and Resource Officer.
We are looking for an individual with good communication and organisational skills, with an ability to work flexibly whilst providing support to the team’s work plan programme. Excellent IT skills, including the use of Microsoft Word, PowerPoint, and Excel is essential.
Main duties of the job
To be considered for this role you will have proven experience of providing PA support or equivalent and be able to demonstrate attention to detail and be competent in diary management and in taking minutes which is a key part of the role; including excellent personal and interpersonal skills (both verbal and written) and be able to engage with stakeholders at all levels across Wales.
Working for our organisation
We are Public Health Wales – the national public health organisation for Wales. Our purpose is ‘working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Detailed job description and main responsibilities
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
You will be working closely with external stakeholders and must possess excellent communication and organisational skills. The office base is to be agreed upon successful appointment with the expectation of hybrid working.
Person specification
Qualifications
Essential criteria
- RSA III/NVQ Level 3 or equivalent level of experience
- High level of written and spoken English and numeracy
Desirable criteria
- Advanced ECDL
Experience
Essential criteria
- Demonstrable experience in administrative role
- Experience of working with financial systems/purchasing of goods or equipment
- Experience of dealing with confidential and sensitive data and storage of records
- Experience of transcribing and minute taking
- Working experience of Micosoft Office Suite
Desirable criteria
- Working in an NHS Environment
Skills
Essential criteria
- Ability to work on own initiative and manage own workload
- Good communication and organisational skills
- Thorough understanding of office procedures and confidential data
Personal Attributes
Essential criteria
- Ability to work to deadlines and under pressure
- Ability to work on own initiative
Desirable criteria
- Continuing Professional Development
Other
Essential criteria
- Willingness and ability to travel between sites
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Jacqueline Challenger
- Job title
- Safeguarding Business Manager
- Email address
- [email protected]
- Telephone number
- 07966 748335
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