Job vacancy: Senior Project Support Officer, Public Health Wales NHS Trust, Gwaelod-y-Garth

Job summary

Main area: National Pathology Programme
Grade: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week (Monday to Friday, hours in line with flexible working policy)
Job ref: 028-AC287-0824

Employer: Public Health Wales NHS Trust
Employer type: NHS
Site: 1st Floor River House
Town: Gwaelod-y-Garth
Salary: £25,524 - £28,010 per annum
Salary period: Yearly
Closing: Today at 23:59

Senior Project Support Officer

Band 4

Welcome to Public Health Wales, the national public health organisation for Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and watch this video about our Strategic Plan

Working together, with trust and respect, to make a difference

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

English and/or Welsh speakers are equally welcome to apply.

Person specification

Qualifications

Essential criteria

Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
Microsoft Office, typing/word processing qualifications or equivalent experience.

Knowledge

Essential criteria

Knowledge of administrative procedures, including specialised IT systems and project management, training knowledge, acquired through formal training or experience to diploma level or equivalent
Experience in running an effective programme management office

Desirable criteria

Commitment to/evidence of ongoing personal training and development in a related area.

Experience

Essential criteria

Significant administrative/ secretarial experience including initiating and maintaining office systems.
Experience of supporting projects
Experience of, and ability to use, a range of IT packages (MS teams).
Experience of coordinating and supporting meetings and events.
Experience of minute taking
Being proactive.
Problem solving and decision making.
Experience of working with confidential, sensitive and contentious information.

Desirable criteria

Experience of working in a health setting.
Experience and understanding of strategic information and IT issues within the healthcare environment.
Experience and understanding of Service Improvement.

Skills

Essential criteria

Ability to use verbal, written & presentation skills to communicate information
Ability to lead by example and motivate teams.
Competent in the use of MS Office applications and MS Project.

Personal Attributes

Essential criteria

Evidence of continuing professional development education and training
Effective interpersonal and communication skills.
Self-motivated & enthusiastic individual.
Ability to travel between sites in a timely manner
Ability to work remotely (working from home).

Desirable criteria

Ability to speak Welsh

Please be advised that there is a temporary top-up for Bands 1,2 and 3 to reflect the incorporation of the top up to the living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until the annual pay uplift for 2024/25 is confirmed.

Public Health Wales, reserves the right to close this vacancy early. We therefore encourage early applications.

Priority is given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

If you have a disability and have any particular requirements to enable you to participate in the application process, please contact [email protected]

If you are successful and short listed for interview you will be contacted by email using the address with which you registered. Please ensure you check your email account regularly.

We are committed to fair, transparent recruitment and believe in equality of opportunity in our workplace and will not tolerate discrimination on grounds of age, disability, gender identity, religion or belief, race or nationality, marriage or civil partnership status, sex, sexual orientation, working pattern, caring responsibilities, trade union activity or political beliefs – or on any other grounds. We welcome applications from individuals who may wish to work part time or apply on a job share basis.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

The salary scale shown is for a full-time member of staff, with the amount being adjusted pro rata for those working less than 37.5 hours per week.

In general, anyone joining our Trust who has not previously worked in the NHS will, by default, start on the first point of the advertised pay band. Pay progression will then be determined by annual Performance and Development Reviews in accordance with the NHS Wales Pay Progression Policy. An application for Incremental Credit may be considered, but can only be awarded based on evidenced, reckonable service and/or equivalent, relevant experience.