HealthJobsUK

Job overview

An exciting opportunity has arisen to join our Executive Support Team in the NHS Executive, Networks and Planning Directorate.

We are looking to recruit two Executive Personal Assistants to provide dedicated support to:

·       Role 1 - National Clinical Director and Deputy Clinical Director

·       Role 2 - Deputy of Networks and Deputy of Planning

These will be varied roles which require confident communicators who possess excellent organisational skills and have a keen eye for detail. 

The post holders are expected to work autonomously, prioritise work using judgement and initiative, recognising the high-profile nature of the work of the Directors group.  In addition you will ensure that all work within the Executive Support Team is of the highest standard.

Responsibilities are varied and include (but are not limited to) managing multiple diaries, organising and prioritising emails, scheduling meetings, producing minutes and coordinating arrangements for meetings and events as well as preparing correspondence, reports and presentations. You will have excellent organisational and interpersonal skills and be fluent in the use of Microsoft Office.  You will sometimes need a flexible approach to meet tight and varying deadlines and be someone who works well as part of a team.

The post holders will participate in providing cross-cover support for fellow team members at times of sickness and annual leave.

Main duties of the job

·       Work autonomously including in the absence of the Directors, prioritise workload to ensure that all urgent matters are actioned, as appropriate. This will include responses to senior staff, including Board Members and the Welsh Government.

·       Organise and plan the Directors diary and commitments, scheduling formal and complex meetings, including all travel and accommodation arrangements as necessary.

·       Source and gather all relevant information in order to prioritise in-tray and make decisions on behalf of the Directors regarding diary conflicts and different appointments, based on a sound knowledge of the priorities and deadlines involved in the Directorate.

·       Ensure that incoming mail is dealt with or appropriately redirected and to forward items requiring input from others that cannot be otherwise dealt with, indicating clearly any deadlines or instructions as necessary to facilitate speedy resolution and prioritisation. Follow up and monitor matters delegated for action on behalf of the Director. 

·       Organise and plan meetings and events as directed, including arranging speakers and providing high quality support to ensure they are managed and delivered effectively.

Working for our organisation

The NHS Executive works in partnership for and on behalf of Welsh Government, in and with the NHS in Wales and is hosted by Public Health Wales. 

Our key purpose is to drive improvements in the quality and safety of care - resulting in better and more equitable outcomes, access and patient experience, reduced variation, and improvements in population health.

We do this by providing strong leadership and strategic direction – enabling, supporting, and directing NHS Wales to transform clinical services in line with national priorities and standards. 

To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/

For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/