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Job overview

This is a key supporting role to the Emergency Planning Team that sits within the NHS Executive, Networks and Planning Directorate. 

The post-holder will be responsible for the provision of comprehensive, confidential, administrative, clerical and business support to the Emergency Planning Team.

Due to the nature of some of the documentation that the post-holder will have access to, the successful candidate will need to be prepared to go through and be cleared to SC (Security Check) level.  Further details will be discussed at interview.

To be considered for this role, you will have proven experience in the following:

·         Providing PA support or equivalent.

·         Competent diary management and minute taking which is a key part of the role.

·         Ability to demonstrate attention to detail. 

·         Have excellent personal and interpersonal skills (both verbal and written) and be able to engage with stakeholders at all levels across Wales. 

The post holder will participate in providing cross-cover support for fellow team members at times of sickness and annual leave. They will provide appropriate support and advice by sharing knowledge with other administration staff and senior managers as required.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Main duties of the job

To work in the Emergency Planning team, supporting the development, delivery and evaluation of projects. The post-holder will be responsible for the provision of comprehensive, confidential administrative, clerical and business support as part of Networks and Planning administrative resource. 

The post holder is required to communicate and liaise with directorates, divisions and stakeholders, produce work to deadlines whilst ensuring compliance with organisational policies. 

This is a key supporting role to the effective running of the team, contributing to the co-ordination and delegation of work ensuring consistency with the agreed work plan.

This will include supporting and leading on the delivery of training and exercising across NHS Wales and multi-agency partners. 

The post-holder will develop specialist knowledge to support in the delivery of the NHS Executives Emergency Planning work plan.

Working for our organisation

The NHS Executive works in partnership for and on behalf of Welsh Government, in and with the NHS in Wales and is hosted by Public Health Wales. 

Our key purpose is to drive improvements in the quality and safety of care - resulting in better and more equitable outcomes, access and patient experience, reduced variation, and improvements in population health.

We do this by providing strong leadership and strategic direction – enabling, supporting, and directing NHS Wales to transform clinical services in line with national priorities and standards. 

To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/

For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/