Job summary
- Main area
- Administrator
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 32 hours per week
- Job ref
- 120-AC194-0724
- Employer
- Velindre Cancer Centre
- Employer type
- NHS
- Site
- Velindre Cancer Centre
- Town
- Cardiff
- Salary
- £25,524 - £28,010 per annum pro rata
- Salary period
- Yearly
- Closing
- 29/07/2024 23:59
Employer heading
PA and Departmental Administrator
Band 4
Thank you for your interest in working for Velindre Cancer Centre (VCC), which is a committed equal opportunities employer. VCC welcomes applications from people who share our vision;
Velindre University NHS Trust will be recognised locally, nationally and internationally as a renowned organisation of excellence for patient and donor care, education and research.
our values;
- Caring
- Respectful
- Accountable
& who will complement our current experienced and specialist employees who are passionate about working in an organisation with the ambition to provide world class services & care to our patients.
VCC is an amazing place to work & develop your career. It is undertaking a 5 year transformation programme which will enable cancer services to meet the future needs of our patients across South East Wales. Not only will programme see VCC moving into a new purpose built cancer hospital, it will provide opportunities for patients to receive treatments closer to their homes. The infrastructure changes will offer our employees opportunities to work across a number of sites, in new and different ways, create development opportunities & increase flexible working practices.
VCC provides our employees with a favourable salary and reward / staff benefits & support package.
For more information on this vacancy please contact the recruiting manager, who will be pleased to discuss it with you.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
The Trust also reserves the right to close a vacancy early or withdraw an advertisement at any stage of the process, to enable internal staff requiring to be redeployed in suitable roles.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until the annual pay uplift for 2024/25 is confirmed
Job overview
PA to the Head of service, Deputy and Section Managers, providing all necessary secretarial and administrative duties associated in the Radiotherapy Physics Service.
Responsible for day-to-day administrative management and overseeing efficient, high quality radiotherapy physics services across Velindre University NHS Trust.
Provide radiotherapy pre-treatment pathway support, liaising with radiographers, oncologists and use of relevant computer systems.
Main duties of the job
Support the Head of Service and deputies to ensure comprehensive support in execution of their duties.
Provide co-ordination and management of electronic diaries for the Senior Management
Provide support to colleagues, sharing knowledge and expertise in order to provide the highest possible quality of service with the resources available
Manage and update computerised data systems to ensure timely action of issues as directed by the Head of Services
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Working for our organisation
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to provide the key principles of prudent healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Visit our website to find out more https://velindre.nhs.wales/
Detailed job description and main responsibilities
- Possess expert knowledge of the tasks associated with the procedures carried out by the team
- To be aware of all relevant Trust policies and to ensure compliance within the team
- Maintain a good understanding of available new technologies and techniques relevant to the service (ie ARIA)
- Implement service change as required
- Maintain guidance, policy and protocols and ensure compliance
- Deal with complex and contentious issues and queries within the scope of the role, providing sensitive and complex information to patients regarding their treatment booking, escalating to line manager when / if appropriate
- Ensure an efficient and proactive customer service
- Uphold / maintain professional standards for the team
- Maintain a highly organised office environment to ensure compliance with confidentiality and data protection in line with Trust / National policy and set office standards for the team
- Manage own workload dealing with and resolving issues as and when they occur without direct supervision on a daily basis.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Knowledge
Essential criteria
- NVQ Level 4 in Business Administration or equivalent work experience within a similar role
- Knowledge of patient pathway
Desirable criteria
- Excel qualifications or equivalent evidence of continuous development
Experience
Essential criteria
- Experience of working within a NHS environment or similar
- Knowledge of medical terminology
Desirable criteria
- Patient management systems
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Helen Huntley
- Job title
- Business Support Manager
- Email address
- [email protected]
- Telephone number
- 029 20316273
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