Job vacancy: Senior Ward Administrator, Cambridgeshire and Peterborough NHS Foundation Trust, Peterborough

Job summary

Main area: Administration
Grade: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 310-MOPAC-6443866

Employer: Cambridgeshire and Peterborough NHS Foundation Trust
Employer type: NHS
Site: Maples Ward, The Cavell Centre
Town: Peterborough
Salary: £25,147 - £27,596 Per annum
Salary period: Yearly
Closing: 31/07/2024 23:59

Senior Ward Administrator

Band 4

Detailed job description and main responsibilities

Please note for this role you will be required to travel independently around the county meeting strict time deadlines. You will need to hold a full UK driving licence* and have use of a vehicle. You cannot use public transport for this role as this is not a reliable form of transport and will not allow you to meet service needs. Please confirm in your application that you meet the specified criteria.

Please refer to the attached job description and person specification for full details of responsibilities.

Supervise a team of administrative staff including undertaking appraisals, supervision, training and development of the Band 3 staff.
Arrange and attend meetings, including booking venues and hospitality if appropriate. To prepare and produce an agenda, collate and distribute all necessary information and documentation, take minutes and action notes as required. Ensure all minutes are issued in a timely manner and ensure agreed actions are appropriately recorded.
Work with the Management Team in the development and implementation of Standard Operating Procedures and Work Manuals.
Support Managers and Clinical staff with all aspects of the recruitment of staff in-line with the process of using Trac. To ensure that newly appointed staff undergo their local Trust Induction.
To support Clinical staff with the Eroster and allocations of staffing.

*DVLA have a number of reciprocal arrangements with overseas countries, for further information please visit the DVLA website

Person specification

Education/Qualifications

Essential criteria

Educated to GCSE or equivalent level of experience
RSA/OCR stage III/NVQ Level 3 in Business Administration or equivalent level of experience.
High standard of written English.

Desirable criteria

Evidence of training in leadership and management skills

Experience

Essential criteria

Significant experience in secretarial /administrative position
Knowledge of staff supervision and management
Demonstrate ability to contribute towards service improvement
Experience of dealing with confidential and sensitive data and appropriate maintenance

Desirable criteria

Secretarial/administrative experience in the NHS within clinical and/or corporate services

Skills and Abilities

Essential criteria

Excellent communication skills and ability to adopt appropriately both verbally and written including IT literacy (MS office and web-based).
Excellent customer care skills
Able to work with high degree of flexibility
Ability to manage team workload, delegate and coach/train staff team(s) effectively
Ability to work under occasional pressure/stress

Desirable criteria

Understanding of HR policies and procedures
Knowledge of General Data Protection Regulations.
Knowledge of SystmOne

Knowledge & Understanding

Essential criteria

Clear understanding of respect and confidentiality and be able to challenge unacceptable behaviour

Here at Cambridgeshire and Peterborough NHS Foundation Trust (CPFT) we are dedicated to providing high quality care with compassion. We deliver many of the NHS services that are provided outside of hospital and in the community such as physical, mental health and specialist services.

We are a health and social care organisation, offering a wide range of services, including:

Integrated physical and mental health services for adults and older people;
Specialist mental health and learning disability services;
Children and young people’s mental health services;
Children’s community services in Peterborough;
Social care;
Ground-breaking research

We strongly encourage applications from all sections of the community, particularly from under-represented groups including disabled people and members of our ethnic minorities and LGBTQ+ communities. For further information about our positive equality, diversity and Inclusion work, please visit https://www.cpft.nhs.uk/equalityanddiversity.

CPFT is looking to build upon its pool of temporary workers with Temporary Staffing Services (TSS). You will be asked at interview if you would be willing to register with TSS. This is an excellent opportunity for those looking to take on additional hours that are flexible around your personal circumstances.

Please be advised that in line with the WHO Health Workforce Support and Safeguards List, 2020 Cambridgeshire and Peterborough NHS Foundation Trust currently are unable to accept applications from overseas candidates whose country of residence is classed as a ‘Red List’ country.

Regrettably, we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process.

Applicants who require entry into the UK will be required to provide a valid police certificate from the relevant authority from each country (except the UK) where the applicant has been present for 12 months or more, 10 years before the date of visa application, while aged 18 or over.

If you are successful at interview you will be subject to pre-employment checks, including a DBS (if appropriate), references and Occupational Health. To ensure a smooth process please bring all identity documents to your interview. A list of required identity documents will be attached to your interview invitation.

All communications will be sent to you via TRAC Systems. By applying for this post you are agreeing to CPFT transferring the information contained in this application to TRAC. If you are made an offer, information will also be transferred into the national NHS Electronic Staff Records system.

Please be advised we reserve the right to close adverts earlier than the closing date should we receive sufficient applications.