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Job summary

Main area
Neuroscience
Grade
Band 4
Contract
Permanent
Hours
Part time - 30 hours per week
Job ref
180-D-245305
Employer
Cambridge University Hospitals NHS Foundation Trust
Employer type
NHS
Site
Addenbrookes Hospital-Division D
Town
Cambridge
Salary
£25,147 - £27,596 p.a. pro rata
Salary period
Yearly
Closing
24/07/2024 23:59

Employer heading

Cambridge University Hospitals NHS Foundation Trust logo

Medical Secretary

Band 4

Job overview

An exciting opportunity has arisen within the Neurosurgery Department for an enthusiastic and motivated individual to join our very busy and dedicated admin team.

You will provide secretarial and administrative support to our clinical team and a professional service to our patients.

You will be expected to work efficiently, with a high degree of accuracy and confidentiality.   You will have the ability to use your initiative and manage, prioritise and complete your workload while working under pressure. 

Home working would be available to the successful candidate once the training period has been completed.

Main duties of the job

To provide a comprehensive Medical Secretary and PA service to Consultants within the speciality, including co-ordinating meetings, optimising Clinic time, ensuring compliance with CCG requirements, producing clinic letters, other documents and dealing with patient and GP queries and concerns in a sympathetic and constructive manner.  

Working for our organisation

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

This vacancy will close at midnight on 24th July 2024

Interviews are due to be held on 5th August 2024

Benefits to you

We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

Person specification

Qualifications

Essential criteria
  • Educated to A Level or Level 3 Business Admin/IT qualification or equivalent experience including • English GCSE pass at Grade 4 or above • Maths GCSE pass at Grade 4 or above
  • Touch typing certificate or equivalent experience
Desirable criteria
  • IT specialist, health informatics qualification or equivalent
  • Medical Terminology Certificate or equivalent

Experience

Essential criteria
  • Experience of administrative work
  • Prioritising, planning and organising own tasks
  • Working within guidelines and developing administrative processes
  • Customer service and dealing with enquiries in difficult situations
  • Data entry and producing reports
  • Experience of IT packages – Microsoft Office
  • Secretarial and/or administrative including diary management, co-ordinating and arranging meetings, minute taking and developing templates.
  • Allocate and monitor work of others
  • Audio typing
Desirable criteria
  • Familiarity with Epic computer system
  • Previous experience of working in the NHS

Knowledge

Essential criteria
  • Understanding confidentiality and data protection
  • Understanding of customer services
  • Office procedures
Desirable criteria
  • Knowledge of Trust information systems

Skills

Essential criteria
  • Ability to work as part of a team
  • Excellent communication skills including telephone, e-mail and face to face
  • Ability to organise and manage own timekeeping to schedule and deadlines
  • Ability to adapt to change
  • Ability to work under pressure
  • Ability to store and safeguard confidential documents, both electronic and hard copy
  • Ability to show attention to detail and accuracy
  • Willing to take on and learn new skills
  • Accurate and speedy typing and keyboard skills
  • Good organisation skills
  • Ability to use own initiative and work autonomously

Additional Requirements

Essential criteria
  • The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Together - Safe, Kind, Excellent.

Employer certification / accreditation badges

Trust IDVeteran AwareApprenticeships logoNo smoking policyArmed Forces Covenant (Silver Award)Age-Friendly Employer PledgeCare quality commission - GoodMindful employer.  Being positive about mental health.We offer Wagestream - A financial wellbeing benefit which lets you access your pay as you earn it.NHS Rainbow badgeTime to changeDisability confident committedStep into health

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Rumana Azam
Job title
Directorate support manager - Neurosurgery
Email address
[email protected]
Telephone number
01223 348433
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