Job summary
- Main area
- CT Admin
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time
- Part time
- Flexible working
- Job ref
- 180-B-245487
- Employer
- Cambridge University Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Addenbrookes Hospital-Division B
- Town
- Cambridge
- Salary
- £26,530 - £29,114 p.a. pro rata
- Salary period
- Yearly
- Closing
- 05/11/2024 23:59
- Interview date
- 20/11/2024
Employer heading
Admin Coordinator - CT
Band 4
Job overview
We are looking to appoint a well organised CT Admin Coordinator to help provide a professional, efficient and high quality support for the CT department.
You will be based in the CT area and will line manage a team. Main responsibilities will be to organise and prioritise within the CT administration office. This entails booking patients in line with pathway targets, to ensure CT capacity is fully utilised and to provide training and development for the team.
Good knowledge of EPIC is essential together with the ability to prioritise effectively. CT is a very busy department and successful candidate must be able to remain calm and focused under pressure. Excellent communication and interpersonal skills are essential.
Main duties of the job
To support the management of a professional administration and reception service to CT and to all of its users including patients, relatives and colleagues.
Working for our organisation
Our Trust
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Detailed job description and main responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.
Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:
- applied for a Graduate visa
- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment
- or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment
This vacancy will close at midnight on the 5th November 2024.
Interviews are due to be held on the 20th November 2024.
Benefits to you
At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.
On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.
CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
Person specification
Qualifications
Essential criteria
- Educated to A Level or NVQ Level 3 Customer Service/Business Admin/ITQ or equivalent.
Desirable criteria
- Team leader/management qualification.
Experience
Essential criteria
- Experience of working in a busy clerical/office environment or reception service.
- Administrative experience.
- Prioritising, planning and organising own tasks.
- Working within guidelines.
- Experience of dealing with difficult situations and confrontations.
- Data entry experience and documentation.
- Experience of IT packages.
- Experience of producing documents to a high standard.
Desirable criteria
- Previous experience of working in the NHS.
- Previous experience of working with medical records.
- Experience of using EPIC.
- Experience of supervising staff.
- Recruitment and selection training.
Knowledge
Essential criteria
- Understanding of confidentiality and data protection.
- Sound knowledge of office procedures.
- Understanding of customer service.
- Good working knowledge of Microsoft Office packages.
Desirable criteria
- Knowledge of Trust information systems.
- Knowledge of Medical Terminology.
- Knowledge of PTL and Cancer Targets.
Skills
Essential criteria
- Ability to work as part of a team.
- Excellent communication skills including telephone, email and face to face.
- Ability to organise and manage own time keeping to schedules and deadlines.
- Ability to allocate and monitor work of others.
- Ability to use own initiative and work autonomously.
- Willing to take on/learn new skills.
- Ability to show attention to detail and accuracy.
- Ability to adapt to change.
- Ability to work under pressure.
- Ability to store and safeguard confidential documents.
- Ability to maintain a high level of professionalism at all times.
Desirable criteria
- Ability to demonstrate leaderships skills.
- Accurate keyboard skills.
- Previous experience of dealing with the general public.
- Experience of liaising with other agencies.
Additional Requirements
Essential criteria
- The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Together – Safe, Kind, Excellent.
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Chris Beard
- Job title
- Directorate Lead Administrator
- Email address
- [email protected]
- Telephone number
- 01223 217466
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