Crynodeb o'r swydd
Teitl cyflogwr
Band 4 Personal Assistant - ICCR
Band 4
Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.
Trosolwg o'r swydd
The post holder is expected to work flexibly to ensure that a high quality secretarial and administrative support service is always maintained. The post holder will be responsible for arranging and servicing meetings, coordinating day to day diary management for the Heads of Service, the production of presentation material and reports and ensuring that service contact receive a prompt response to all correspondence and enquiries.
Prif ddyletswyddau'r swydd
To provide Personal Assistant support to two Heads of Service, this includes opening, recording, and distribution of post daily email; producing quality documents (letters, reports etc) and despatching appropriately; responding efficiently and effectively to telephone enquiries.Provide a secretarial service to other members of the Senior Management team.Provide a senior secretarial service to meetings including booking rooms, arranging refreshments, preparation, and distribution of papers and agendas, producing OHP/electronic presentations documents, taking appropriate minutes as necessary and co-ordinating of follow up action.
- Undertake, coordinate, and monitor administrative tasks as required by the Administrative Manager to include development and maintenance of relevant databases, compilation of ad hoc and regular reports.Maintain and operate a bring-forward system where papers and reminders are brought forward at appropriate times to ensure deadlines are kept.· Co-ordinate and maintain effective office systems including the maintenance of personal files and general filing systems, locating departmental information efficiently and effectively.
Gweithio i'n sefydliad
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
- The post holder will be required to undertake adhoc project work on behalf of the Head of Service / Business Support Manager.The post holder will be required to provide cover for colleagues of the ICCR Management Office during periods of absence and leave, as and when required in the interests of the Service.
- The post holder will be expected to work under own initiative, prioritising workload in line with the objectives of the Heads of Service and Senior Management Team.
Manyleb y person
Qualifications
Meini prawf hanfodol
- NVQ level 3 Business
Meini prawf dymunol
- Amspar
Knowledge & Experience
Meini prawf hanfodol
- proficient in Microsoft packages
- Experience of working in a healthcare setting
Meini prawf dymunol
- Experience of working in a mental health environment
Gofynion ymgeisio
Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Liz Cooksey
- Teitl y swydd
- Business Support Manager
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 07985882910
Rhestr swyddi gyda Birmingham and Solihull Mental Health NHS Foundation Trust yn Gwasanaethau gweinyddol neu bob sector